Senior Occupancy Planner
About The Position
The Senior Occupancy Planner supports the client’s occupancy strategy and space management within corporate workplace programs, metrics, and real estate strategy. Reporting to the Area Occupancy Planning Lead, the role partners with Portfolio Strategy and the client’s Strategic Planning team and integrates with relocation management, project management, and facilities management. It serves as the portfolio’s quality-control point for consistent planning processes, procedures, protocols, and workplace design solutions. The planner understands the planned one-to-five-year real estate strategy for portfolio buildings and businesses and serves as the main point of contact for occupancy planning initiatives and their implementation in the specified AMER area. The role applies and validates finance-approved headcount projections, develops occupancy scenarios, analyzes occupancy and attendance metrics, tracks projected and actual headcount, and develops city- and site-specific occupancy strategies. It reports supply and capacity forecasts, gathers preliminary program requirements, develops migration plans and sequencing, creates current- and future-state stacking diagrams, and coordinates project scope and phasing. It also recommends and applies space policies and standards, supports compliance and quarterly allocation plans, and reviews site audit data with Facilities and SDI contacts.
Requirements
- Bachelor’s degree.
- 5–8 years of experience in a corporate real estate environment.
- Previous experience in strategic-level space or occupancy planning.
- Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, cell calculations, and formulas, and in headcount and space-demand analysis for 1:1 and agile populations.
- Ability to convey planning strategy in writing and incorporate supporting data and floor plans into concise presentations.
- Ability to work with the Microsoft Office suite.
- Strong project management skills and mindset, and proficiency with project management tools.
- Familiarity with AI tools and integrating them into daily workflows and deliverables.
- Ability to thrive in dynamic and ambiguous work settings.
Nice To Haves
- Proficiency in CAFM systems and Bluebeam.
- Experience with workplace strategy.
- Experience in matrixed leadership roles as a lead Occupancy Planner.
- Experience leading special, ad hoc planning analyses.
- Strong relationship management skills and ability to handle sensitive information.
- Experience facilitating communication among occupancy planners, space planners, Org Space Program Managers, and other GREF team members.
- Experience incorporating occupancy strategy into long-term strategy documents to articulate impacts to city-, site-, and organization-level allocations.
- Experience supporting development of long-range strategy documents incorporating occupancy strategy at building and organization level.
- Strong interpersonal skills and ability to work effectively with JLL and client personnel at all levels.
Responsibilities
- Apply and validate finance-approved, top-down headcount projections by business unit for a rolling three-year planning horizon.
- Partner with the Occupancy Planning client and Portfolio Strategy team to analyze the client’s portfolio and identify space optimization opportunities.
- Develop occupancy scenarios for business and GREG requirements and analyze occupancy and attendance metrics.
- Track and report projected versus actual headcount by organization.
- Develop city- and site-specific occupancy strategies with GREF leadership and client occupancy planning.
- Report current and forecasted supply and capacity for a rolling three-year timeframe.
- Collect preliminary program requirements for each organization and team, and develop migration plans and sequencing for organization-level moves.
- Develop current- and future-state stacking diagrams based on three-year headcount forecasts.
- Obtain organizational alignment on migration and stacking plans in partnership with client occupancy planning.
- Coordinate scope and phasing schedules for project implementation.
- Recommend and apply space policies, standards, procedures, and protocols; educate stakeholders and support compliance.
- Report and maintain quarterly organization-level space allocation plans.
- Review site audit data, including seat assignments, occupancy, vacancy, labs, and equipment, and partner with Facilities and SDI contacts to validate needs and timing.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
