Senior Manager, Accounts Payable

FIGS•Santa Monica, CA

5d•$120,000 - $140,000

About The Position

FIGS is seeking a Senior Manager, Accounts Payable to join its finance team. Reporting directly to the Assistant Controller, this cross-functional role works closely with teams across finance, accounting, HR, marketing, production, and operations. The position owns the management and operations of the accounts payable organization, including team coaching, vendor relations, payment processing, general ledger reconciliations, internal controls, reporting, and process documentation. The ideal candidate has 7–10 years of accounts payable experience at a fast-growing company, advanced Coupa experience, and familiarity with NetSuite or a similar ERP.

Requirements

7–10 years of experience in accounts payable oversight at a fast-growing company.
Advanced experience with Coupa, including Coupa Pay and InvoiceSmash.
Strong command of accounts payable, ERP systems, and AP automation, with an analytical mindset.
Strong interpersonal skills for building relationships with internal teams, external accountants, vendors, and upper management.
Strong planning and organizational skills, including the ability to balance and prioritize work.
Experience managing and developing accounts payable teams.
Proven track record of improving accounts payable processes.
Positive attitude, proven work ethic, and integrity.
Ability to take tasks from start to finish with limited direction.
Attention to detail.
Interest in and curiosity about e-commerce business drivers.

Nice To Haves

Experience in e-commerce, consumer products, or retail.

Responsibilities

Own the management and operations of the accounts payable organization and coach and mentor AP staff.
Ensure departments follow purchase order rules and coordinate the creation, approval, and closing of purchase orders.
Review payments made outside Coupa and ensure they are properly recorded in NetSuite.
Manage vendor relations and vendor compliance, ensuring required documentation is provided and vendors are accurately set up in Coupa before payment.
Analyze invoices and expense reports for accuracy and payment eligibility, and ensure receipt support is entered into Coupa.
Maintain and develop guidelines for invoice handling and coding to support accurate general ledger expense and inventory records.
Manage weekly payment runs and ensure timely, accurate payments and reliable financial records and control reports.
Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger accounts.
Develop and maintain Coupa and NetSuite AP procedures and documentation, supporting compliance with company guidelines, SOX controls, and document-retention requirements.
Provide accounting assistance to business teams and respond to AP questions and concerns.
Train new employees and contractors on Coupa and NetSuite, as applicable.
Prepare monthly invoice accrual journal entries.
Assist with the monthly close process and communicate with the accounting department.
Maintain purchase records for tax preparation and periodic audits.
Prepare and submit annual reporting to the IRS, including Form 1099 reporting.
Manage unclaimed funds, including remittance to states and compliance with state regulations.
Review employee expense reports and receipts in Concur at month end and ensure submissions comply with policy.

Benefits

Equity opportunity through the new-hire equity program.
FIGS Employee Stock Purchase Plan with a discount on voluntarily purchased stock.
Eligibility to participate in the annual bonus program.
Comprehensive benefits and perks focused on well-being.
Premium medical, dental, and vision coverage.
Access to wellness services through Breethe and ClassPass.
FIGS-sponsored life insurance and disability insurance.
401(k) with company matching up to the first 6% of contributions.
12 company holidays.
Flexible vacation for salaried team members; up to three weeks of accrued vacation for hourly team members.
Parental leave, new-parent care meals, and a return-to-work transition for primary caregivers.
Discounts on FIGS products for employees and family and friends.
Catered in-office meals, stocked pantry and refrigerator, and an on-site barista every two weeks.
Access to FIGS Vet and discounted pet insurance.