Senior Manager, Accounts Payable

FIGS•Santa Monica, CA

About The Position

FIGS is seeking a Senior Manager, Accounts Payable to join its finance team. Reporting directly to the Assistant Controller, this cross-functional role works closely with finance, accounting, HR, marketing, production, and operations. The ideal candidate has 7–10 years of accounts payable experience at fast-growing companies and experience with Coupa and NetSuite or a similar ERP. The role owns the management and operations of the accounts payable organization, including coaching and mentoring AP staff; overseeing purchase order compliance, vendor relations, payment runs, reconciliations, accruals, and monthly close support; and maintaining accurate records and financial controls. It also develops procedures and documentation for Coupa and NetSuite processing, supports teams across the business, trains employees and contractors, manages required tax and unclaimed-funds reporting, and reviews employee expense reports in Concur.

Requirements

7–10 years of experience overseeing accounts payable at a fast-growing company.
Advanced experience with Coupa, including Coupa Pay and InvoiceSmash.
Strong command of accounts payable, ERP systems, and AP automation, with an analytical mindset.
Strong interpersonal skills for building relationships with internal teams, external accountants, vendors, and upper management.
Strong planning and organizational skills, including the ability to balance and prioritize work.
Experience managing and developing accounts payable teams.
A proven track record of improving accounts payable processes.
Positive attitude, proven work ethic, and integrity.
Ability to take tasks from start to finish with limited direction.
Interest in and curiosity about e-commerce business drivers.
Strong attention to detail.

Nice To Haves

E-commerce, consumer products, or retail experience.
Experience with NetSuite or a similar ERP.

Responsibilities

Manage the activities and operations of the accounts payable organization and coach and mentor accounts payable staff.
Ensure departments follow purchase order rules and work cross-functionally to support proper creation, approval, and closing of purchase orders.
Review payments made outside Coupa and ensure they are properly recorded in NetSuite.
Manage vendor relationships and implement vendor compliance processes.
Ensure vendors provide appropriate documentation and are accurately set up in Coupa before payment.
Analyze invoices and expense reports for accuracy and payment eligibility.
Work with departments to ensure receipt support is properly entered in Coupa.
Maintain and develop guidelines for invoice handling and coding to support general ledger expense accounts and inventory records.
Manage weekly payment runs and ensure timely, accurate payments and accurate financial records and control reports.
Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger.
Develop and maintain standard operating procedures and documentation for Coupa and NetSuite accounts payable processing, supporting company guidelines, SOX controls, and document retention requirements.
Provide accounting assistance to teams across the business and respond to accounts payable questions and concerns.
Develop and train new employees and contractors on Coupa and NetSuite, as applicable.
Prepare monthly invoice accrual journal entries.
Assist with the monthly close process and communicate within the accounting department.
Ensure proper purchase recordkeeping for tax preparation and periodic audits.
Prepare and submit required annual reporting to the Internal Revenue Service, including 1099 reporting.
Manage the unclaimed funds process, including remittance to states and compliance with state regulations.
Review employee expense reports and receipts in Concur at month-end and ensure submissions comply with policy.

Benefits

Opportunity for all employees to own FIGS stock through a new-hire equity program.
Discount on voluntary FIGS stock purchases through the FIGS Employee Stock Purchase Plan.
Eligibility to participate in the annual bonus program.
Comprehensive benefits and perks package, including premium medical, dental, and vision coverage.
Access to wellness services through Breethe and ClassPass.
FIGS-sponsored life and disability insurance.
401(k) plan with company match up to the first 6% of employee contributions.
12 company holidays.
Flexible vacation for salaried team members.
Up to three weeks of accrued vacation for hourly team members.
Parental leave, new-parent care meals, and a transition back to work for primary caregivers.
50% discount code for FIGS products and a separate code for family and friends to receive 25% off site-wide.
In-office catered meals, stocked pantry and fridge, and a biweekly on-site barista.
Access to FIGS Vet and discounted pet insurance.