Accounts Payable Manager

Pyramid Global Hospitality

10d • $80,000 - $110,000

About The Position

The Accounts Payable Manager leads department operations and personnel responsible for vendor maintenance, payments, related banking controls, and designated tax invoice processing. The role ensures payment schedules and service expectations are met, maintains accurate records and effective internal controls, supports audits and month-end activities, and drives improvements to controls, efficiency, and service. The manager works with vendors, internal stakeholders, banks, and service providers and oversees annual 1099 reporting and filing across all locations.

Requirements

• Five or more years of progressive experience in accounts payable, vendor management, or payment operations.
• At least two years of experience supervising or managing a team.
• Experience managing high-volume vendor payments across multiple entities or locations.
• Experience with vendor verification, electronic payments, Positive Pay, ACH fraud filtering, and wire payment setups.
• Experience using ERP systems and integrated payment technology platforms.
• Experience with vendor tax documentation and annual 1099 reporting and filing.
• Strong understanding of vendor maintenance, payment operations, fraud prevention, and internal controls.
• Ability to lead a team, manage competing priorities, and meet payment and banking deadlines.
• Strong analytical and problem-solving skills, including proficiency in Microsoft Excel and payment reconciliations.
• Sound judgment in handling confidential vendor, banking, and financial information.
• Clear written and verbal communication skills and a professional approach to stakeholder relationships.
• Ability to document procedures, train employees, and support system and process improvements.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant education and experience may be considered.

Responsibilities

• Manage department operations, staffing, workloads, and priorities to meet payment schedules and service expectations.
• Train, coach, and evaluate employees, and maintain cross-training for critical functions.
• Oversee vendor setup and maintenance, including required documentation, tax information, payment methods, and approvals; independently verify and document banking information and changes.
• Manage approved vendor payments through ACH, wire, check, and other authorized methods; coordinate schedules and funding requirements with accounting and treasury.
• Oversee payment technology platforms integrated with the accounting system, including vendor enrollment, payment submissions, status monitoring, and exception resolution.
• Manage Positive Pay setups, payment file submissions, and exception handling; maintain ACH fraud filter setups; and manage wire payment instructions and templates.
• Maintain internal controls, segregation of duties, approval requirements, and supporting documentation across vendor maintenance and payment activities; escalate control deficiencies or suspected fraud.
• Resolve vendor and payment issues, including rejected or returned payments, discrepancies, stop payments, voids, and reissues.
• Ensure payment activity is accurately recorded and provide reconciliation and month-end support.
• Oversee limited processing of designated tax invoices and manage annual 1099 reporting and filing for all locations, including vendor tax documentation, data validation, reconciliation, recipient distribution, and timely filing.
• Maintain department policies, procedures, and records; support audits, monitor performance, and implement improvements that strengthen controls, reduce manual work, and improve service.
• Communicate professionally with vendors, internal stakeholders, banks, and service providers about requirements, deadlines, and outstanding issues.
• Supervise department personnel, including interviewing and recommending candidates, onboarding and training, planning and reviewing work, conducting performance evaluations, and coaching and counseling employees in coordination with management and Human Resources.
• Establish clear responsibilities and promote accountability, accuracy, collaboration, and continuous improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager