Accounts Payable Manager

Pyramid Global Hospitality•Boston, MA

3d•$80,000 - $110,000•Onsite

About The Position

The Accounts Payable Manager oversees the accounts payable department’s operations, staffing, vendor maintenance, payment processes, banking controls, and designated tax invoice processing. This is an on-site position, five days a week, in the Woodlands, Texas office. The manager leads department employees and ensures payment schedules, service expectations, internal controls, and banking deadlines are met. The role oversees vendor setup and documentation, authorized payments through ACH, wire, check, and other methods, and payment technology platforms integrated with the accounting system. It also manages Positive Pay, ACH fraud filters, wire instructions, payment exceptions, and annual 1099 reporting and filing for all locations. The manager resolves vendor and payment issues, supports reconciliations and month-end activities, maintains policies and records, supports audits, and improves processes and controls. The position supervises personnel responsible for vendor maintenance, payments, banking controls, and designated tax invoice processing. Responsibilities include interviewing and recommending candidates, onboarding and training, assigning and reviewing work, evaluating performance, and coaching employees in coordination with management and Human Resources. Compensation is listed as $80,000 to $110,000.

Requirements

Five or more years of progressive experience in accounts payable, vendor management, or payment operations, including at least two years supervising or managing a team.
Experience managing high-volume vendor payments across multiple entities or locations.
Experience with vendor verification, electronic payments, Positive Pay, ACH fraud filtering, and wire payment setups.
Experience using ERP systems and integrated payment technology platforms.
Experience with vendor tax documentation and annual 1099 reporting and filing.
Strong understanding of vendor maintenance, payment operations, fraud prevention, and internal controls.
Ability to lead a team, manage competing priorities, and meet payment and banking deadlines.
Strong analytical and problem-solving skills, with proficiency in Microsoft Excel and payment reconciliations.
Sound judgment in handling confidential vendor, banking, and financial information.
Clear written and verbal communication skills and a professional approach to stakeholder relationships.
Ability to document procedures, train employees, and support system and process improvements.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Responsibilities

Manage department operations, staffing, workloads, and priorities to meet payment schedules and service expectations.
Train, coach, and evaluate employees, and maintain cross-training for critical functions.
Oversee vendor setup and maintenance, including required documentation, tax information, payment methods, and approvals.
Ensure banking information and changes are independently verified and documented.
Manage approved vendor payments through ACH, wire, check, and other authorized methods.
Coordinate payment schedules and funding requirements with accounting and treasury.
Oversee payment technology platforms integrated with the accounting system, including vendor enrollment, payment submissions, status monitoring, and exception resolution.
Manage Positive Pay setups, payment file submissions, and exception handling; ACH fraud filter setups and maintenance; and wire payment instructions and templates.
Maintain internal controls, segregation of duties, approval requirements, and supporting documentation across vendor maintenance and payment activities.
Escalate control deficiencies or suspected fraud.
Resolve vendor and payment issues, including rejected or returned payments, discrepancies, stop payments, voids, and reissues.
Ensure payment activity is accurately recorded and provide reconciliation and month-end support.
Oversee limited processing of designated tax invoices.
Manage annual 1099 reporting and filing for all locations, including vendor tax documentation, data validation, reconciliation, recipient distribution, and timely submission of required filings.
Maintain department policies, procedures, and records; support audits; monitor performance; and implement improvements that strengthen controls, reduce manual work, and improve service.
Maintain responsive, professional communication with vendors, internal stakeholders, banks, and service providers regarding requirements, deadlines, and outstanding issues.
Interview and recommend candidates for hire; onboard and train employees; plan, assign, and review work; conduct performance evaluations; and coach and counsel employees in coordination with management and Human Resources.
Establish clear responsibilities and promote accountability, accuracy, collaboration, and continuous improvement.