Senior Lease Administration Associate & Abstractor

JLL • Pittsburgh, CO

1d • $60,000 - $65,000 • Remote

About The Position

JLL is seeking a Senior Lease Administration Associate & Abstractor to provide comprehensive lease administration services across client portfolios, including lease abstraction, financial review, and client support. The role works with a high level of independence while collaborating with internal teams to deliver accurate, timely services that support clients’ real estate decisions. It requires strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and expertise in lease abstraction alongside broader lease administration competencies, financial review, client relationship management, and process oversight.

The position includes coordinating lease documentation and abstraction, maintaining accurate lease database information, reviewing financial and lease-related data, supporting invoice workflows, tracking critical dates, and managing relationships with clients, vendors, and landlords. The associate also contributes to process improvements, partners with outsource providers, and supports special projects. The position is remote and located in Pittsburgh, Pennsylvania. Candidates must be authorized to work in the United States without visa sponsorship. Expected compensation is $60,000–$65,000 per year.

Requirements

• Bachelor’s degree required.
• At least 3 years of experience in lease administration, real estate accounting, or property management, with exposure to commercial leases.
• Lease abstraction expertise required.
• Ability to interpret complex commercial lease language.
• Advanced financial and analytical skills.
• Strong attention to detail while maintaining high efficiency and accuracy.
• Ability to identify issues proactively and initiate solutions.
• Ability to understand and interpret data and use technology to improve efficiency.
• Advanced Microsoft Excel skills, including working with large data sets.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to consolidate data and master company-specific account and database programs.
• Strong written and spoken communication skills.
• Ability to work independently, multitask under pressure, manage time, and meet deadlines.
• Strong interpersonal skills, including the ability to interact with executive-level internal and external clients.
• Ability to build relationships and work across internal teams.
• Ability to learn client needs by asking effective questions.
• Willingness to adapt, embrace change, learn, and grow.
• Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

• Prior experience using a lease administration database.

Responsibilities

• Liaise with internal parties and transition or regional teams to obtain appropriate lease documentation.
• Match lease documents and review them for completeness before abstraction.
• Abstract critical and key information from leases and other contract documentation into lease database systems, including CoStar and other platforms.
• Record lease document information in Master Document Control Logs and Document Trackers.
• Manage abstracts and system data, and verify and review system reports and data for accuracy and completeness.
• Prepare area, cost-schedule, and events variance reports for validation projects.
• Work with internal stakeholders to resolve document and abstraction-related queries.
• Maintain processes and procedures and ensure adherence to internal and external compliance policies.
• Coordinate abstractions from transition and regional teams; manage project assignments and tracking of the double-check process.
• Review CAM, other escalations, and real estate tax invoices.
• Review data entry, validation, and management of lease documents.
• Review rent variance analysis and rent payment processing.
• Review subtenant account management and billing and collections of third-party tenant rents.
• Track and maintain critical milestone dates.
• Conduct financial analysis and volume trend reporting.
• Review landlord invoices for adherence to lease terms.
• Prepare invoices and support invoice processing workflows.
• Manage client, vendor, and landlord relationships with a customer-first mindset.
• Partner with outsource providers as needed.
• Streamline processes and drive efficiencies across the team.
• Manage project abstraction services and support, provide exposure to, and lead other special projects as assigned by the manager.
• Deliver projects to expectations, including within budget and to agreed specifications.
• Use technology and data to improve efficiency and communicate clearly with planning teams and lines of business.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and benefits focused on mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior