Senior Lease Administration Associate & Abstractor

JLL•Pittsburgh, PA

3d•$60,000 - $65,000•Remote

About The Position

JLL's Lease Administration platform supports client needs ranging from lease abstraction and critical dates management to full financial management of landlord invoices and reconciliation audits — enabling clients to make strategic real estate decisions with confidence. We are seeking a Senior Lease Administration Associate & Abstractor to join our team. This role provides comprehensive lease administration services including abstraction, financial review, and client support. You will work with a high level of independence while collaborating closely with internal teams to deliver accurate, timely services that enable our clients to make strategic real estate decisions.

Requirements

Bachelor's degree required
Minimum 3 years of experience in lease administration, real estate accounting, or property management with exposure to commercial leases; lease abstraction expertise required
Ability to interpret complex commercial lease language
Advanced financial/analytical skills
Ability to maintain a strong attention to detail with a continued high efficiency and accuracy rate for performing work/tasks
Ability to spot issues proactively and head them off and/or start the solutioning process
Ability to understand and interpret data and use of technology to be more efficient
Desire to learn and grow
Technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of business.
Advanced skills in Microsoft Excel to slice, dice, and filter large data sets.
Proficiency in Microsoft Office suite (Word, Excel & Outlook) and ability to consolidate data and master company specific account and database programs is highly valued.
Strong, proactive and effective communication skills are important – both written and spoken
Ability to work independently, multi-task under pressure, and manage your time to meet deadlines.
Ability to keep on top of tasks and remain agile, as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests.
Individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role.
Ability to build strong relationship and work within various internal teams.
Must embrace change and have passion for driving yourself, the team and the firm forward.
Must want to work as part of a diverse, collaborative, driven and professional team.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Prior experience with a lease administration database preferred
Ability to learn to ask the right questions to understand the underlying needs of our clients.
Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications.
Discover how to be proactive and innovative with solutions for your stakeholders.

Responsibilities

Deliver high-quality lease abstraction services while managing key Lease Administration responsibilities across client portfolios.
Work independently with a strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and clients.
Perform lease document matching and review for completeness prior to abstraction.
Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms).
Accurately record lease document information into Master Document Control Logs and Document Trackers.
Manage abstracts and system data; verify and review system reports and data for accuracy and completeness.
Prepare area, cost-schedule, and events variance reports for validation projects.
Work with internal stakeholders to resolve document and abstraction-related queries.
Maintain processes and procedures ensuring adherence to internal and external compliance policies.
Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process.
Review CAM, other escalations, and real estate tax invoices.
Review data entry, validation, and management of lease documents.
Review rent variance analysis and rent payment processing.
Review subtenant account management, and billing/collections of third-party tenant rents.
Track and maintain critical milestone dates.
Conduct financial analysis and volume trend reporting.
Review landlord invoices for adherence to lease terms.
Prepare invoices and support invoice processing workflows.
Manage client, vendor, and landlord relationships with a "Customer First Mindset".
Partner with outsource providers as needed.
Streamline current processes and drive efficiencies across the team.
Manage client, vendor, and landlord relationships.
Management of project abstraction services.
Partnership with outsource providers.
Invoice preparation.
Support, exposure and leadership of other special projects as assigned by manager.