Staff, Lease Administration Analyst

The RMR Group • Newton, MA

1d

About The Position

The Staff, Lease Administration Analyst integrates and administers lease documents for The RMR Group Inc., its subsidiaries, affiliated publicly traded entities, and a privately held fund. The role accurately abstracts lease documents and enters financial terms into Yardi, the system of record and foundation for reporting across the organization. It works closely with Accounting, Asset Management, Asset Services, Legal, and Real Estate Services.

Requirements

• Bachelor’s degree.
• At least 3 years of commercial real estate lease administration experience, including knowledge of standard and non-standard lease components.
• Ability to interpret complex retail and commercial lease language and understand accounting requirements for leases.
• Proficiency with Excel and other Microsoft applications.
• Keen attention to detail, self-motivation, flexibility, a solution-oriented mindset, and strong organizational and interpersonal skills.
• Exceptional verbal and written communication skills.
• Ability to work in a fast-paced, collaborative, results-driven environment, manage priorities, and meet deadlines.
• Ability to work with evolving technologies and business applications, including AI-assisted tools, for research, data validation, workflow efficiency, and process improvement.
• Overall knowledge of and interest in the commercial real estate industry.

Nice To Haves

• Proficiency with Yardi or another accounting software package.
• Working knowledge of leases.

Responsibilities

• Integrate executed deals into Yardi and enter vital lease data.
• Abstract critical terms, including recovery clauses, for new leases, amendments, terminations, assignments, and other lease documents.
• Review and approve third-party lease abstractions for executed deals and acquisition-related transactions, focusing on revenue recognition and encumbrance data.
• Assess the impact of revenue recognition items on straight-line rent calculations and collaborate with Accounting and Lease Administration managers to ensure compliance with SOX 404 narratives.
• Coordinate with Real Estate Services on building square footage changes, unit changes, lease document status, move-in/move-out forms, major tenant information, and other portfolio issues.
• Work with Real Estate Services monthly to identify tenants in holdover status.
• Create and execute approval and posting processes for monthly recurring charges and related miscellaneous billings or adjustments.
• Calculate monthly Consumer Price Index adjustments as they become due.
• Coordinate and process account reconciliations for outstanding accounts receivable issues, including Government CPI matters.
• Assist with calculating and booking percentage rent and sub-rent receivable income when applicable.
• Work with Records Management Administrators to resolve tenant lease-file discrepancies and ensure documents are reflected in the Digital Lease Library.
• Set up core tenant information in Yardi for new acquisitions.
• Support capital recycling efforts, including the Estoppel Management process.
• Assist with integrating new annual escrows for operating expenses and taxes.
• Maintain recovery clause data and tenant base amount information in Yardi and Excel templates throughout the year.
• Discuss lease document status, questions, and open issues with the manager, and follow up with relevant Real Estate Services, Asset Management, or Accounting teams.
• Assist with monthly close reconciliation of Yardi and executed deals in RMR Reporting.
• Support special projects, internal and external audit requests, and the Accounting, Legal, Real Estate Services, and Asset Management departments.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life and disability insurance
• Health Savings Account (HSA) and Flexible Spending Plans (FSA)
• 401(k) plan with employer match
• Holidays, vacation, and sick time
• Parental leave
• Tuition assistance
• Matching Gift Program
• Voluntary employee-paid benefits, including critical illness and accident insurance, identity theft protection, and pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level