Senior/Lead Administrative Coordinator – APDAI

International Monetary Fund • Washington, DC

9d

About The Position

The Senior/Lead Administrative Coordinator plays a vital role in delivering high-level administrative and operational support to the APD Front Office. This position is responsible for ensuring the seamless continuity, accuracy, and timeliness of all front office functions. The selected candidate will expertly manage front office workflows, juggle multiple priorities, monitor critical deadlines, and guarantee the prompt delivery of key outputs and responses to management requests. In this role, the coordinator drafts, reviews, and circulates polished correspondence, briefing materials, memoranda, and internal communications in alignment with Fund standards. Maintains calendars and schedule appointments and meetings and provides general office support for APD management and the SHRP. The coordinator maintains and oversees HR tracking systems, records, and databases containing highly sensitive information, upholding the highest standards of data integrity, confidentiality, and compliance with Fund procedures. Serving as a crucial liaison with HRD, the coordinator also acts as the alternate Office Manager. Analyzing and synthesizing data from administrative systems is another core responsibility, providing valuable insights for reporting, decision-making, and compliance monitoring. The coordinator also oversees department-wide administrative processes, playing an active role in enhancing workflows, procedures, and operational efficiency. Guiding staff on administrative policies, this role ensures consistent understanding and application across the department. The coordinator proactively anticipates and resolves competing priorities, exercises sound judgment, and escalates issues as needed to ensure the best possible outcomes. Additionally, the coordinator contributes to Fund-wide administrative committees and working groups, particularly those focused on process improvement and technology innovation. Other duties may be assigned as needed.

Requirements

• Completion of a high school diploma or equivalent.
• A minimum of eight (8) years of relevant experience.
• Proven ability to work with minimum supervision and exercise independent initiative.
• Ability to handle sensitive and highly confidential matters with good judgment, diplomacy, and discretion.
• Strong organizational and administrative skills.
• Proven ability to work well under stressful conditions, manage short deadlines, handle multiple tasks in a timely manner, and prioritize conflicting demands.
• Demonstrated ability to perform as part of a team.
• Proven interpersonal skills to interact effectively with Fund staff and external contacts at all levels.
• Excellent oral and written communication skills.
• Proficiency in the Fund standard software applications.

Nice To Haves

• Internal candidates must have met mobility requirements.

Responsibilities

• Ensuring the seamless continuity, accuracy, and timeliness of all front office functions.
• Managing front office workflows, juggling multiple priorities, monitoring critical deadlines, and guaranteeing the prompt delivery of key outputs and responses to management requests.
• Drafting, reviewing, and circulating polished correspondence, briefing materials, memoranda, and internal communications in alignment with Fund standards.
• Maintaining calendars and scheduling appointments and meetings.
• Providing general office support for APD management and the SHRP.
• Maintaining and overseeing HR tracking systems, records, and databases containing highly sensitive information, upholding the highest standards of data integrity, confidentiality, and compliance with Fund procedures.
• Serving as a crucial liaison with HRD and acting as the alternate Office Manager.
• Analyzing and synthesizing data from administrative systems, providing valuable insights for reporting, decision-making, and compliance monitoring.
• Overseeing department-wide administrative processes, playing an active role in enhancing workflows, procedures, and operational efficiency.
• Guiding staff on administrative policies, ensuring consistent understanding and application across the department.
• Proactively anticipating and resolving competing priorities, exercising sound judgment, and escalating issues as needed to ensure the best possible outcomes.
• Contributing to Fund-wide administrative committees and working groups, particularly those focused on process improvement and technology innovation.
• Performing other duties as assigned.

Benefits

• The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth.
• Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues.
• Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED