Administrative Coordinator - Senior

Intermountain Health

3d • Onsite

About The Position

The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. Schedule - Monday - Friday 8am - 4:30pm Essential Functions The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments. The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties. The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Requirements

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.

Nice To Haves

• Associate degree from an accredited institution.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).
• Strong experience with navigating insurance and prior authorizations workflow.

Responsibilities

• Coordination of various administrative functions for a major service line or a group of leaders.
• Task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.
• Serving as a liaison with other internal and external stakeholders.
• Assignment of special projects and leading out on teams and initiatives with associated deliverables.
• Providing technical support including remote meeting management, facilitation of presentations, and management of multimedia needs.
• Responsibility for department day-to-day operations and goals.
• Supervising other Administrative Coordinators.

Benefits

• Generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Up-front tuition coverage paid directly to the academic institution through the PEAK program.
• 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates, available through the PEAK program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree