Administrative Coordinator

Americas Auto Auction Birmingham • Moody, AL

7d • Onsite

About The Position

America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Fleet Lease Inside Coordinator to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service.

Requirements

• High School Diploma or equivalent required
• Strong organizational skills with the ability to multitask and prioritize effectively
• Self-motivated, dependable, and detail-oriented
• Excellent customer service and communication skills
• Computer proficiency and comfort working with databases and reporting systems
• Ability to read, write, and speak English fluently
• Valid driver’s license required
• Must be at least 18 years old

Responsibilities

• Coordinate and support weekly sale day operations and vehicle sale preparation
• Enter and maintain accurate vehicle, pricing, and inventory information in company systems
• Review and verify vehicle files, sale eligibility, and supporting documentation
• Partner with the Title Department to ensure titles and required paperwork are received and processed timely
• Investigate discrepancies, resolve inventory issues, and reconcile sale information
• Communicate with customers and internal departments regarding sale schedules and vehicle status
• Collaborate with Accounting on balancing sales and post-sale invoicing activities
• Provide administrative and clerical support, including special projects and reporting as needed
• Assist in maintaining efficient workflows that support a successful auction experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED