Senior Administrative Coordinator

University of North Texas System•Denton, TX

4d•Onsite

About The Position

The University of North Texas System is seeking a Senior Administrative Coordinator to perform advanced administrative support tasks that require independent judgment and initiative. This role is within the University Centers and Events (UCE) department, which encompasses the University Union, Gateway Center, and Coliseum. UCE provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests, assisting students to become good citizens of a global community.

Requirements

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.
Supervisory skills.

Responsibilities

Research and resolve management-level issues while maintaining open communication and active listening.
Foster positive relations through cooperative team efforts and professional communication.
Execute special projects for the Department and Executive Director, ensuring completion within established timeframes.
Actively participate in the UCE team approach and serve on relevant committees as approved.
Manage departmental correspondence, newsletters, and monthly operational hour updates.
Coordinate complex calendars, including meetings, interviews, and events with full logistical support (locations, catering, etc.).
Facilitate monthly Union Board of Directors meetings by establishing quorum, recording minutes, and maintaining official records (votes, rosters, and bylaws).
Serve as the primary backup for classroom bookings, processing requests within 24 hours and providing alternate solutions when necessary.
Manage Union facility access control, vehicle records, and Property/Inventory Control through EIS updates and annual audits.
Prepare materials and forms for meetings, trainings, and conferences.
Handle P-Card transactions for Union Administration and support business office functions like cash control.
Coordinate comprehensive travel arrangements and expense tracking for UCE staff and interview candidates.