Lead Senior Administrative Assistant

Johnson & Johnson Innovative Medicine • New Brunswick, NJ

2d • Onsite

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. We are searching for the best talent for a Lead Senior Administrative Assistant to be in New Brunswick, NJ. The Lead Senior Administrative Assistant provides high-level administrative and operational support to senior leaders within the Treasury organization, including the Assistant Treasurer, Chief Investment Officer and the Benefit Investments and Operations leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage complex priorities in a fast-paced, global environment. The position serves as a key partner in enabling effective leadership, operational efficiency, and compliance with company policies and regulatory requirements.

Requirements

• High school diploma required; associate’s degree preferred.
• Minimum 5–8 years of experience in a high-level administrative or executive assistant role, preferably in a fast-paced, complex organization.
• Demonstrated ability to manage multiple priorities, maintain confidentiality, and exercise independent judgment.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to operate effectively with minimal supervision.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (Teams, Zoom).
• Working knowledge of enterprise systems including Concur, Workday, Ariba/eMarketplace, IRIS, iVisitor, and identity/access management tools.
• Executive presence and strong interpersonal skills.
• Excellent written and verbal communication.
• Ability to anticipate needs and proactively manage issues.
• Strong collaboration and relationship-building skills.
• Ability to thrive in a dynamic, high-profile, and rapidly changing environment.

Nice To Haves

• Familiarity with Copilot and modern productivity tools preferred.

Responsibilities

• Provide comprehensive administrative support to the Assistant Treasurer and senior members of the Benefit Investments & Operations teams.
• Proactively manage complex calendars, meetings, and competing priorities across global time zones.
• Coordinate preparation for executive, leadership, team, and cross-functional meetings, including agendas, logistics, A/V, space planning, and catering for in-person and virtual meetings.
• Printing and distribution of committee meeting materials.
• Independently manage priorities and resolve administrative issues with minimal day-to-day supervision.
• Coordinate domestic and international travel arrangements.
• Process, reconcile, and audit expense reports in Concur in compliance with company policy.
• Partner with teams on purchase orders, invoices, and requests via eMarketplace and Ariba.
• Support basic budget tracking and related administrative processes as needed.
• Oversee day-to-day office operations, including supplies, services, purchasing, and vendor coordination.
• Coordinate with Facilities and IT for space planning, moves, system access, and issue resolution.
• Utilize CAFM tools for space planning and moves for new hires.
• Manage One Identity & Access Management processes for shared drive and system access.
• Support onboarding of new hires and offboarding/terminations through coordination of access, materials, and logistics.
• Serve as Record Retention Coordinator for the department, ensuring compliance with Records & Information Management (RIM) policies and training requirements.
• Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.
• Foster strong working relationships with executive assistants across Treasury and other business functions.
• Provide back-up administrative support for other assistants as needed.
• Plan and execute team-building events and engagement activities.
• Communicate effectively with all levels of the organization, including senior leadership and external partners.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree