Senior Administrative Assistant

CDW•Chicago, IL

About The Position

The Sr. Administrative Assistant provides high-level administrative support to Sales leadership, ensuring efficient day-to-day operations and enabling leaders to focus on strategic priorities. This role is responsible for complex calendar and meeting management, reporting coordination, project and event support, and process improvement. Success in this role requires strong judgment, discretion, business acumen, and the ability to independently manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent
Minimum 2 years of experience in Sales, Sales Support, Executive Assistant, or Customer Service roles
Proven ability to work independently, exercise sound judgment, and manage competing priorities
Advanced Excel skills (including pivot tables, VLOOKUP, macros, and complex formulas)
Experience validating, analyzing, and interpreting data
Proficiency with Microsoft Word, PowerPoint, and Outlook
Strong written and verbal communication skills
High attention to detail and organizational skills
Ability to adapt in a fast-paced, changing environment
Ability to travel up to 10% as needed
Ability to remain in a stationary position approximately 50% of the time

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Manage complex calendars and schedule internal and external meetings on behalf of Sales leaders
Support and help facilitate partner engagement, including coordinating partner meetings, communications, and event participation
Coordinate virtual meetings (Webex/teleconference) and in-person meeting logistics, including locations, catering, materials, and technology
Record accurate meeting notes, summarize discussions, and distribute action items
Manage email and voicemail on behalf of leaders, prioritizing and responding as appropriate
Draft, proofread, format, and distribute professional correspondence, reports, and presentations
Support the development of leadership presentations, including Executive Committee materials
Identify and support key sales reporting needs across segments and regions
Create, run, and distribute recurring and ad-hoc sales reports
Validate data accuracy, interpret insights, and ensure reports align with leadership decision-making needs
Collaborate with Sales Analytics and Sales Operations to improve reporting efficiency and automation
Support special projects and strategic initiatives, including capturing requirements, tracking milestones, and maintaining project documentation
Coordinate sales meetings, advisory boards, and team events, including registrations, vendors, budgets, and on-site logistics
Track event expenses and ensure adherence to budgets
Coordinate leadership travel arrangements and itineraries
Prepare, submit, and process expense reports and e-Procurement requests
Monitor corporate credit card activity and submit event approvals
Manage timekeeping updates and assist with time-off approvals on behalf of leaders
Serve as a point of contact for vendors, customer advisory boards, and internal stakeholders
Welcome and coordinate visits for internal and external guests
Develop a strong understanding of sales segment goals, revenue performance, and reporting cadence
Anticipate leader needs and proactively remove administrative burdens
Identify opportunities to improve processes, increase efficiency, and standardize workflows
Handle confidential and sensitive information with discretion
Maintain organizational charts, distribution lists, and account updates
Support Salesforce-related updates, account moves, and data validation
Order office supplies and coordinate equipment setup (credit cards, mobile phones)
Assist with team and departmental initiatives as needed