Administrative Assistant Senior

First Horizon Bank•Charlotte, NC

8d•Onsite

About The Position

First Horizon is seeking a highly organized, proactive, and polished Executive Assistant & Treasury Management Business Support Coordinator to support the Head of Treasury Management and the broader Treasury Management Sales organization. This role involves managing calendars, coordinating travel, preparing meeting materials, and supporting sales initiatives. Additionally, the position will lead the coordination and production of Treasury Management RFP responses, gather content from various departments, manage timelines, and maintain a library of RFP content. The role also includes developing and enhancing executive-level PowerPoint presentations and client-facing documents, ensuring alignment with corporate branding and transforming complex information into clear, impactful presentations.

Requirements

Highly organized
Proactive
Polished
Proficiency in Microsoft PowerPoint and Word

Responsibilities

Manage calendars, meetings, and scheduling for the Head of Treasury Management and leadership team
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
Prepare meeting agendas, briefing materials, and follow-up action items.
Coordinate leadership meetings, town halls, and strategic planning sessions.
Assist with expense management and travel reconciliation.
Serve as a key point of contact for internal and external stakeholders.
Coordinate and support Treasury Management sales initiatives across multiple markets.
Assist in organizing client events, prospect meetings, executive roundtables, and industry conferences.
Track key sales activities and support execution of strategic business development initiatives.
Coordinate logistics and materials for client presentations and sales meetings.
Partner with sales leaders to ensure timely completion of deliverables and follow-up actions.
Lead the coordination, compilation, and production of Treasury Management RFP responses.
Gather content and responses from product, operations, risk, compliance, technology, and sales partners.
Manage timelines and deliverables to ensure responses are completed accurately and on schedule.
Maintain a centralized library of approved RFP content, responses, and supporting materials.
Perform quality reviews to ensure consistency, accuracy, and professionalism across all submissions.
Create polished, executive-level proposal documents that differentiate the bank and elevate the client experience.
Develop and enhance executive-level PowerPoint presentations for client meetings, board presentations, leadership updates, and strategic initiatives.
Create visually compelling and professional client-facing documents using Microsoft PowerPoint and Word.
Ensure all presentation materials align with corporate branding standards and executive expectations.
Transform complex information into clear, concise, and impactful presentations.
Assist with preparation of speeches, talking points, meeting materials, and executive communications.