Senior Administrative Assistant

Allina Health

7d • $25 - $34 • Hybrid

About The Position

In this role, you’ll provide essential support through a variety of administrative and clerical tasks, including scheduling, calendar management, and coordination of daily operations. Your attention to detail and organizational skills will help ensure smooth and efficient workflows across the team. This administrative position provides support for pharmacy across multiple locations. The position is 1.0 FTE (80 hours per two-week pay period) with an 8-hour day shift and no weekends. It is a hybrid position, requiring the employee to live within a commutable distance of the twin cities area in Minnesota.

Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Nice To Haves

• Pharmacy practice experience, such as pharmacy technician
• Experience writing work schedules for multiple business locations
• Knowledge of pharmacy/healthcare licensure application and renewal processes
• Experience working in health system or multi-site business environment
• High school diploma or GED
• Associate's or Vocational degree in related field
• 2 to 5 years in electronic medical record experience

Responsibilities

• Manage creation and communication of staff schedules across all pharmacy locations
• Identify and communicate coverage of staff openings across all pharmacy locations
• Attend and take minutes of meetings
• Support pharmacy administration duties, such as government licenses and certificates, industry accreditations
• Support and manage critical department communications and newsletters
• Maintain department Sharepoints and related files and repositories
• Performs clerical tasks.
• Completes tasks such as typing, preparation of documents, mailing.
• Answers phones and make client / business associate calls.
• Maintains client records.
• Performs billing tasks, and compile data.
• Maintains databases and Excel spreadsheets.
• Generates reports.
• Provides department support.
• May schedule patient / client visits.
• May perform receptionist and check-in function.
• May order supplies.
• May coordinate meetings, conferences, presentations, travel arrangements.
• May have responsibility for assigned projects.
• May manage employee and leader schedules and calendars.
• May write correspondence to internal customers, or to clients or business associates.
• May manage provider schedules, expenses and / or education tracking.
• May manage department timecards.
• May manage department website.
• Other duties as assigned.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree