Senior Human Resources Administrative Assistant

Auditor's Office Harris County, TX•Houston, TX

1d•Hybrid

About The Position

The Senior Human Resources Administrative Assistant provides administrative and operational support to the Executive Division’s Human Resources and Administrative Services functions. Approximately 85% of the role is dedicated to HR duties and 15% to Administrative Services. The position works in a high-volume, fast-paced environment and collaborates with employees at all levels, the County’s Central Human Resources Department, and members of the public. The ideal candidate is detail-oriented, approachable, technologically adept, and committed to excellent service. HR work includes coordinating meetings, interviews, orientations, and events; maintaining confidential electronic employee records; preparing reports, presentations, onboarding materials, and policy documentation; and processing and tracking HR expenses in PeopleSoft. The role also supports onboarding, recruitment, employee relations, administration of the electronic performance evaluation system, and compliance documentation. Administrative Services duties include providing backup receptionist coverage on the 8th floor and assisting with Executive Administration projects as needed. This is a full-time, nonexempt position in a hybrid work environment, with at least three days per week on site based on operational needs. The schedule is Monday through Friday, 40 hours per week; extended hours may occasionally be required for special projects or deadlines. The position requires sitting for extended periods and the ability to push, pull, lift, or carry up to 20 pounds. Employment is contingent on a criminal history check and passing a drug screen.

Requirements

High school diploma or equivalent.
At least three years of administrative support experience, preferably in Human Resources.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong interpersonal skills and excellent written and verbal communication.
High attention to detail and ability to work in a fast-paced, flexible environment.
Ability to maintain confidentiality with professionalism.
Self-starter with a strong customer service orientation.
Ability to sit for extended periods and push, pull, lift, or carry up to 20 pounds.
Pass a criminal history check and drug screen as a condition of employment.

Nice To Haves

Some college coursework in Human Resources or a related field.
Experience with HRIS systems such as PeopleSoft, Workday, or ADP.

Responsibilities

Coordinate and schedule meetings, interviews, orientations, and internal events.
Maintain accurate and confidential electronic employee records and HR files.
Prepare HR reports, presentations, onboarding materials, and policy documentation.
Process and track HR-related expenses in PeopleSoft.
Prepare new-hire paperwork, coordinate background checks, and schedule orientation sessions.
Facilitate new-hire orientations and ensure timely completion of required documentation.
Post job openings, schedule interviews, and track applications using electronic applicant systems.
Assist with employee events, communications, and basic inquiries, escalating complex matters as appropriate.
Set up new-hire profiles and maintain user accounts for the electronic evaluation system.
Support employees with performance-system login troubleshooting and password resets.
Assist with compliance related to federal, state, and local employment regulations.
Maintain FMLA documents and organizational compliance forms, including policy acknowledgments and COI disclosures.
Provide backup support for the 8th-floor receptionist during breaks, lunches, and absences.
Assist with Executive Administration projects as needed.

Benefits

Zero-premium medical plan for employees, with affordable coverage options for spouses and dependents.
Outstanding retirement program.
Up to 12 weeks of paid parental leave.
Vacation and sick leave.
11 paid holidays and one floating holiday.
Subsidized transit or commute assistance.
Professional development and growth opportunities.
Public Service Loan Forgiveness qualifying employer status.
Corporate discounts and memberships.
Supportive and inclusive team environment with opportunities to grow HR skills.