Senior Human Resource Coordinator, Department of Neuroscience

The University of Texas at Austin•Austin, UT

10d•Onsite

About The Position

This position will provide comprehensive HR support for the Department of Neuroscience, coordinating employee lifecycle processes, recruitment, onboarding, payroll, and HR compliance. You'll serve as a key departmental resource for faculty, staff, students, postdoctoral fellows, and research personnel, partnering with Neuroscience leadership, other CNS HR professionals, and University offices to ensure effective and compliant HR operations.

Requirements

Bachelor’s degree in human resources, business administration, public administration, or a related field.
Five years of administrative experience with at least one year focusing on human resource functions.
Ability to manage multiple priorities and long-term projects in a fast-paced environment with competing deadlines
Ability to handle confidential information with discretion and sound judgement.
Strong written and verbal communication skills and a service-oriented approach to supporting faculty, staff, and students.
Strong time management, critical thinking, and organizational skills.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience in a higher education or research university HR environment.
Experience supporting employment-based immigration processes (e.g. J-1, H-1B).
Proficiency with HR and business systems, such as Workday, Smartsheet, Microsoft 365.
Ability to take initiative and work both independently and collaboratively with minimal supervision.
Professional HR certification is a plus.

Responsibilities

Accurately initiate and process Workday transactions in accordance with university and departmental procedures for faculty, staff, students, and affiliates.
Monitor business processes from initiation through completion, identifying potential delays, issues, or compliance concerns.
Serve as a Timekeeper for the department, reviewing employee timesheets for completion and compliance with university policies.
Monitor payroll deadlines, and communications with employees and managers regarding outstanding issues.
Serve as a first point of contact for employees with questions about HR policies, benefits, leave, pay and employment practices.
Provide guidance on addressing performance and conduct concerns, and refer complex or sensitive matters to CNS HR leadership, or other appropriate university offices.
Partner with faculty, department leadership, and administrative teams to establish new and existing positions, prepare and post recruitment requests, and support recruitment across all employee categories, including academic, research, staff, and student positions.
Guide hiring managers and search committees through the full hiring lifecycle, from position setup through offer and onboarding handoff, ensuring recruitment follows departmental, CNS, and University policy and best practices.
Track and monitor recruitment requests, onboarding and offboarding tasks, to promote hiring efficiency.
Coordinate and submit immigration filings, extensions, amendments, and renewals for faculty, researchers, employees, exchange visitors, and affiliates, across visa and permanent residency categories.
Partner with Texas Global and other University offices on filing strategies and case resolution.
Maintain a tracking system for immigration deadlines and expirations, and report status and upcoming actions at weekly HR meetings.
Partner with CNS HR, departmental administrative units, and central University offices to obtain, interpret, and implement HR policy guidance, and communicate policies, procedures, and compliance requirements to faculty and staff.
Support departmental compliance with University HR policies and procedural changes, including processing and monitoring required HR reports such as the monthly Stopgap report.