Senior Federal Contracts Compliance Lead

Aleut Career•Reston, VA

1d•Hybrid

About The Position

The Senior Federal Contracts Compliance Lead is a senior, hands-on individual contributor responsible for compliance activities across assigned Aleut Federal entities, federal prime contracts, task orders, and contract vehicles. Working within the framework established by the Federal Contracts Compliance Manager, the Lead independently manages recurring and moderately complex SBA 8(a), entity, limitations-on-subcontracting, performance-of-work, bona fide place-of-business, Business Activity Target, federal reporting, SAM.gov, and GSA or other vehicle requirements. The position also manages an assigned portfolio of federal prime contracts, performs cradle-to-grave administration, and promptly escalates novel, material, cross-entity, or high-risk matters. The role implements and maintains compliance controls, obligation registers, calendars, procedures, and audit-ready evidence; reviews submissions and compliance records; coordinates audits and government or SBA inquiries; and reports on obligations, exceptions, corrective actions, and emerging risks. It maintains entity and SBA 8(a) records, supports eligibility and business-plan requirements, monitors Business Activity Targets and subcontracting limitations, administers federal reporting systems and contract vehicles, and manages contract administration from solicitation and proposal support through closeout. It also advises program and growth personnel and may provide backup or surge support for federal subcontract administration. A bachelor's degree in a related field is required, though significant directly relevant federal contracts and compliance experience may be considered in lieu of a degree. The role requires five to eight years of progressively responsible U.S. federal prime contract experience, including at least three years of hands-on cradle-to-grave contract administration and at least two years of direct federal contracts compliance experience. The position is hybrid, with onsite attendance at the Reston, Virginia office Tuesday through Thursday and remote work on Monday and Friday, subject to business needs. Occasional travel may be required.

Requirements

Bachelor's degree in business administration, contracts management, finance, accounting, law, supply chain management, or a related field; significant directly relevant federal contracts and compliance experience may be considered in lieu of a degree.
Five to eight years of progressively responsible U.S. federal prime contract experience.
At least three years of hands-on cradle-to-grave contract administration experience.
At least two years of direct federal contracts compliance experience.
Demonstrated knowledge of limitations on subcontracting, similarly situated entity requirements, and performance-of-work monitoring.
Experience administering federal GWACs, IDIQs, multiple-award contracts, or GSA contract vehicles.
Ability to independently develop and manage compliance calendars, reporting matrices, reconciliations, standard operating procedures, and audit-ready support documentation.
Advanced knowledge of FAR, DFARS, SBA 8(a), agency, contract, task-order, and federal contract-vehicle requirements.
Ability to convert complex requirements into practical controls, workpapers, procedures, and guidance and to reconcile contract, financial, labor, subcontract, revenue, and portal data.
Sound judgment, attention to detail, and ability to identify, document, resolve, and escalate compliance risk while managing multiple entities, calendars, vehicles, and contract priorities.
Clear written and oral communication with employees, leadership, government personnel, and external parties.
Advanced proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint, and ability to learn and administer federal systems and portals.
Ability to remain in a stationary position and perform repetitive tasks or motions for prolonged periods.
Ability to communicate and exchange information effectively in person and through electronic means.

Nice To Haves

NCMA certification or willingness to obtain an appropriate certification.
Direct experience supporting the SBA 8(a) Business Development Program.
Experience supporting an Alaska Native Corporation-owned, tribally owned, Native Hawaiian Organization-owned, or other entity-owned 8(a) participant.
Knowledge of bona fide place-of-business requirements applicable to 8(a) construction procurements.
Direct experience administering one or more GSA vehicles or systems; demonstrated ability to interpret and implement unfamiliar contract-vehicle requirements may substitute for experience with a specific vehicle.
Experience coordinating task-order, transactional, sales, invoice, subcontracting, Contract Access Fee, or Industrial Funding Fee reporting.
Federal subcontract administration or management experience.

Responsibilities

Implement and maintain the federal contracts compliance framework across assigned entities, prime contracts, task orders, subcontracts, and contract vehicles.
Maintain a centralized obligations register and coordinate ownership, review, due dates, submissions, and supporting documentation.
Evaluate awards, modifications, clauses, regulatory changes, and organizational actions for new or changed obligations.
Review and validate submissions for completeness, accuracy, consistency, timeliness, and adequate support, reconciling contract, financial, labor, subcontract, entity, and system data as needed.
Perform compliance reviews, spot checks, and file assessments; document exceptions, recommend and monitor corrective actions, and escalate novel, material, cross-entity, or high-risk matters.
Maintain audit-ready evidence and coordinate responses to government or SBA reviews, customer inquiries, audits, findings, requests for information, and corrective-action plans.
Maintain procedures, desktop guides, checklists, templates, workpapers, decision tools, and training materials; monitor regulatory and system changes and communicate required actions.
Develop dashboards and leadership reporting for obligations, submissions, overdue inputs, exceptions, corrective actions, and emerging risks.
Maintain entity profiles and ensure records remain consistent across SAM.gov, SBA and GSA systems, Costpoint, and contract files.
Coordinate annual 8(a) reviews, continued-eligibility support, business-plan updates, offering and acceptance packages, and required notifications or approvals for material changes.
Monitor Business Activity Targets, classify and reconcile 8(a) and non-8(a) revenue, forecast performance, support annual reporting, and maintain calculation workpapers and submission evidence.
Identify work subject to limitations on subcontracting, performance-of-work requirements, or similarly situated entity rules; establish measurement methods and monitor actual and forecast compliance.
Validate subcontractor size and socioeconomic status, applicable NAICS codes, similarly situated entity qualifications, assumptions, exclusions, reviews, and approvals.
Manage bona fide place-of-business compliance for applicable 8(a) construction procurements, including location inventories, geographic eligibility reviews, personnel and lease support, SBA determinations, and changes affecting continued eligibility.
Maintain a master calendar for annual, semiannual, quarterly, monthly, and event-driven contract, entity, task-order, and vehicle reporting requirements.
Prepare or coordinate applicable subcontracting-plan, first-tier subcontract, executive-compensation, subaward, contractor-manpower, service-contract, and agency-specific reports.
Administer Contracts-owned SAM.gov registrations, representations and certifications, reporting workspaces, portal roles, permissions, and points of contact; resolve validation failures, rejected reports, and government questions.
Administer assigned GSA schedules, GWACs, IDIQs, multiple-award contracts, and other vehicles, maintaining compliance matrices, contract files, awarded categories or domains, and vehicle-specific obligations.
Review solicitation refreshes, ordering guides, modifications, and program-office communications; coordinate mass modifications, options, labor-category or pricing updates, and required recertifications or re-representations.
Prepare and reconcile task-order, invoice, transactional, sales, Contract Access Fee, and Industrial Funding Fee reporting and payments; support vehicle proposals, on-ramps, expansions, renewals, and discrepancy resolution.
Manage an assigned portfolio of federal prime contracts from solicitation and proposal support through closeout.
Review solicitations, awards, task orders, modifications, funding actions, and other contract documents; identify risks and prepare compliance matrices, assumptions, notices, certifications, and correspondence.
Advise program and growth personnel on scope, funding, periods of performance, options, deliverables, reporting, changes, and customer communications.
Monitor funding, deliverables, notices, options, reporting requirements, and performance milestones, and maintain complete, current, audit-ready contract files.
Support contract closeout, including final deliverables, releases, funding reconciliation, property disposition, and record completion.
Provide backup or surge support for federal subcontract administration in coordination with Procurement and Subcontracts personnel.