Federal Contracts Compliance Manager

Aleut Career•Reston, VA

1d•$150,000 - $170,000•Hybrid

About The Position

The Federal Contracts Compliance Manager is a hands-on manager responsible for leading the Contracts function’s compliance framework across Aleut Federal’s federal contract portfolio and assigned business entities. The role has primary functional ownership for SBA 8(a) program requirements, entity administration, limitations on subcontracting, performance-of-work monitoring, bona fide place-of-business compliance, Business Activity Targets, federal reporting, SAM.gov administration, and GSA and other governmentwide contract vehicles. The Manager establishes program standards, assigns priorities, reviews work product, develops compliance personnel, and ensures controls operate effectively. The position is accountable for the quality and timeliness of Contracts-owned submissions, leadership reporting, audit support, exception management, and escalation of material risks. The role remains a working leader who directly handles complex, novel, cross-entity, or high-risk matters and manages an assigned portfolio of federal prime contracts. Traditional cradle-to-grave contract administration is part of the position, while federal contracts compliance, reporting, entity management, team leadership, and audit readiness are the primary focus. The position is hybrid, with onsite attendance at the Reston, Virginia office Tuesday through Thursday and remote work on Monday and Friday, subject to business needs. Occasional travel may be required. Work is generally performed indoors in a professional office or home-office environment.

Requirements

Bachelor's degree in business administration, contracts management, finance, accounting, law, supply chain management, or a related field; significant directly relevant federal contracts and compliance experience may be considered in lieu of a degree.
Eight to twelve years of progressively responsible experience supporting U.S. federal prime contracts, including substantial cradle-to-grave federal contract administration and federal contracts compliance experience.
At least five years of direct, hands-on cradle-to-grave federal prime contract administration, including solicitations and proposals, awards, task orders, modifications, funding actions, contractual changes, deliverables, options, and closeout.
At least three years of direct federal contracts compliance experience, including compliance calendars, regulatory or contractual reporting, data validation and reconciliation, internal controls, and audit-ready documentation.
At least two years leading personnel, reviewing compliance work product, assigning priorities, or serving as the primary escalation point for a contracts compliance function.
Direct experience supporting the SBA 8(a) Business Development Program.
Advanced knowledge of FAR, DFARS, SBA 8(a), agency, contract, task-order, and federal contract-vehicle requirements.
Demonstrated knowledge of limitations on subcontracting, similarly situated entity requirements, and performance-of-work monitoring.
Experience administering federal GWACs, IDIQs, multiple-award contracts, or GSA contract vehicles.
Ability to independently develop and manage compliance calendars, reporting matrices, reconciliations, standard operating procedures, and audit-ready supporting documentation.
Ability to convert complex requirements into practical controls, workpapers, procedures, and guidance, and to reconcile contract, financial, labor, subcontract, revenue, and portal data.

Nice To Haves

NCMA certification or willingness to obtain an appropriate certification.
Experience supporting an Alaska Native Corporation-owned, tribally owned, Native Hawaiian Organization-owned, or other entity-owned 8(a) participant.
Knowledge of bona fide place-of-business requirements applicable to 8(a) construction procurements.
Direct experience administering one or more GSA vehicles or systems; demonstrated ability to interpret and implement unfamiliar contract-vehicle requirements may substitute for experience with a specific vehicle.
Experience coordinating task-order, transactional, sales, invoice, subcontracting, Contract Access Fee, or Industrial Funding Fee reporting.
Federal subcontract administration or management experience.

Responsibilities

Lead the day-to-day operation, effectiveness, and continuous improvement of the Contracts compliance function and set priorities across entities, reporting cycles, contract vehicles, and deadlines.
Direct, prioritize, coach, and provide performance feedback to assigned compliance personnel; assign work, establish review thresholds, conduct quality reviews, and develop team members.
Serve as the principal escalation point for novel, high-risk, cross-entity, or time-sensitive compliance matters and present recommendations to Contracts and executive leadership.
Develop, implement, and maintain a consistent federal contracts compliance framework across assigned entities, contracts, task orders, and contract vehicles.
Interpret regulatory, contractual, agency-specific, and program-level obligations and translate them into processes, controls, calendars, and documentation requirements.
Maintain a centralized compliance obligations register and annual, quarterly, monthly, and event-driven compliance calendars.
Assess new awards, task orders, modifications, clauses, regulatory changes, and organizational actions for new or changed compliance obligations.
Coordinate cross-functional data calls; review and validate small-business compliance submissions; reconcile contract, financial, labor, subcontract, entity, operational, and government-system data.
Conduct periodic compliance reviews, spot checks, transaction testing, and file assessments; monitor performance, document exceptions, assign corrective actions, and track remediation through closure.
Maintain organized, audit-ready evidence and support government, SBA, customer, internal, external, purchasing-system, and other compliance reviews and assessments.
Coordinate responses to findings, observations, information requests, and corrective-action plans, and verify corrective measures are implemented and sustained.
Develop and update compliance procedures, guides, checklists, templates, workpapers, decision tools, and training materials; monitor relevant regulatory and system changes.
Maintain federal-contracting profiles for assigned entities and coordinate SBA 8(a) annual reviews, eligibility documentation, program milestones, reporting, and communications.
Monitor changes in ownership, control, management, organizational structure, NAICS codes, or business operations that may require SBA notification or approval.
Track entity-specific 8(a) awards and program-year activity; support offering letters, acceptance packages, eligibility confirmations, and required reports.
Monitor and forecast non-8(a) Business Activity Target performance, reconcile revenue classifications and calculations, support annual reporting, and preserve workpapers and submission evidence.
Identify contracts subject to limitations on subcontracting, performance-of-work requirements, similarly situated entity rules, or other subcontracting restrictions; determine and document applicable calculations and compliance plans.
Monitor actual and forecasted subcontracting and performance-of-work compliance using labor, subcontract, invoice, and cost data; validate subcontractor qualifications and recommend corrective actions.
Manage compliance with bona fide place-of-business requirements for 8(a) construction procurements, including location inventories, opportunity reviews, SBA determinations, and supporting documentation.
Maintain a master calendar of Contracts reports and prepare, validate, and submit applicable subcontracting, service-contract, contractor-manpower, workforce, and other federal reports.
Manage Contracts-owned SAM.gov registrations, renewals, representations and certifications, workspaces, roles, permissions, and points of contact; resolve status issues, rejected reports, and correction requests.
Administer Contracts activities in applicable SBA, GSA, agency, and contract-vehicle portals, maintain portal access inventories, and preserve evidence of timely submissions.
Manage assigned GSA schedules, GWACs, multiple-award contracts, IDIQs, and other federal contract vehicles, including compliance matrices, modifications, reporting, options, and contract files.
Reconcile vehicle sales and transactional data to invoices, task orders, modifications, Costpoint, and financial records; calculate and reconcile applicable Industrial Funding Fees and Contract Access Fees.
Manage an assigned portfolio of federal prime contracts from solicitation and proposal support through closeout.
Review solicitations, awards, task orders, modifications, funding actions, and contract documents; prepare risk reviews, compliance matrices, proposal inputs, representations, certifications, notices, and correspondence.
Advise program and growth personnel on contract requirements, funding, performance periods, options, deliverables, reporting, changes, and customer communications.
Monitor funding, deliverables, notices, options, reporting requirements, and performance milestones; maintain audit-ready contract files and support contract closeout.