Senior Facilities Coordinator

Live Nation Entertainment•Houston, TX

7d•Onsite

About The Position

The Senior Facilities Coordinator is responsible for overseeing the day-to-day operations of a large corporate office, ensuring employees have a safe, clean, organized, and productive work environment. This position manages mailroom operations, coordinates facility maintenance, oversees vendors, supports office projects, and serves as the primary point of contact for workplace services. The ideal candidate is highly organized, customer-focused, hands-on, and able to manage multiple priorities in a fast-paced environment.

Requirements

Associate's degree or equivalent work experience.
3–5 years of facilities, office management, workplace operations, or related experience in a corporate environment
Excellent organizational and time management skills with the ability to prioritize multiple tasks simultaneously
Strong customer service, communication, and interpersonal skills
Experience coordinating vendors and managing facility-related projects
Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
Experience using Zendesk or a similar work order/ticketing system
Ability to work independently while exercising sound judgment and decision-making
Ability to maintain confidentiality and professionalism when working with employees, vendors, and leadership

Nice To Haves

Experience supporting a large corporate office environment preferred
Experience coordinating office moves, renovations, and workplace improvement projects preferred
Knowledge of OSHA workplace safety requirements preferred
Experience with workplace management or space planning software preferred

Responsibilities

Manage the daily operations of the corporate mailroom, including incoming and outgoing mail, USPS, FedEx, UPS, DHL, courier services, certified mail, and package distribution.
Operate and maintain mailing equipment and ensure adequate shipping and mailing supplies are available.
Serve as the primary point of contact for shipping vendors and resolve mail and delivery issues.
Coordinate the daily operation of office facilities and workplace services.
Conduct routine inspections to ensure the office is clean, organized, and operating efficiently.
Respond to employee facilities requests and service tickets in a timely manner using Zendesk.
Maintain copy rooms, and other common areas.
Coordinate office moves, furniture reconfigurations, workstation setups, and seating assignments.
Prepare offices and workstations for new hires and employee onboarding.
Coordinate repairs and preventive maintenance with property management and building engineers.
Submit, monitor, and manage facility work orders through Zendesk.
Follow up to ensure maintenance requests are completed accurately and on time.
Communicate building-related issues, repairs, and scheduled maintenance to employees.
Conduct routine inspections to identify maintenance needs and workplace concerns.
Manage relationships with cleaning services, maintenance contractors, furniture vendors, movers, and other facility service providers.
Obtain proposals and quotes for facility-related services and projects.
Schedule vendor visits and oversee work performed on-site.
Ensure vendors comply with company policies and building requirements.
Verify completed work meets company expectations and quality standards.
Assign offices, workstations, and hoteling spaces.
Maintain accurate office seating charts and workplace management software.
Coordinate employee office relocations and departmental moves.
Assist with office expansions, renovations, and space planning projects.
Coordinate the delivery, installation, relocation, and assembly of office furniture.
Maintain an inventory of office furniture and equipment.
Arrange repairs or replacement of damaged furniture.
Assist with moving furniture and equipment throughout the office.
Set up offices, conference rooms, and meeting spaces for new employees and special events.
Conduct workplace safety inspections.
Ensure compliance with OSHA and company safety standards.
Coordinate emergency evacuation procedures.
Maintain first aid kits and emergency supplies.
Report safety concerns and coordinate corrective actions.
Maintain adequate inventory of office supplies.
Maintain facilities documentation and records.
Process facilities-related invoices and purchase orders.
Maintain vendor contracts and equipment warranties.
Prepare reports, spreadsheets, and other administrative documentation.
Maintain accurate records of facility assets and workplace equipment.