Senior Executive Assistant (NYC)

PubMatic•New York, NY

5d•$140,000 - $150,000•Hybrid

About The Position

PubMatic is seeking an experienced Senior Executive Assistant to support the Global Chief Revenue Officer. The role calls for a highly organized, detail-oriented problem-solver who can thrive in a fast-paced environment while managing complex scheduling, high-volume administrative responsibilities, and a diverse range of projects. The Senior Executive Assistant will manage complex calendars, coordinate domestic and international travel, facilitate internal and external meetings, and support project-based initiatives across the organization. The role requires exceptional organizational and communication skills, sound judgment, discretion, adaptability, and the ability to build strong relationships with internal teams and external stakeholders. The position is hybrid, with employees expected to work in the office three days per week and remotely two days per week. The total compensation range is $140,000–$150,000 USD. PubMatic also offers a bonus and a competitive benefits package.

Requirements

At least 5 years of relevant experience providing administrative support to one or more executives.
At least 5 years of relevant experience coordinating executive travel logistics.
At least 5 years of experience managing executive calendars and expense reports.
Proficiency in Microsoft Office and Slack for communication, scheduling, collaboration, and day-to-day administrative operations.
Strong project management, organizational, and problem-solving skills.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive executive and business information.
Accountability, strong attention to detail, and a proactive approach to anticipating needs and driving tasks to completion.

Nice To Haves

Experience supporting senior leadership teams at a large-scale technology company or an agency.
Ability to integrate AI tools into administrative workflows to improve efficiency, accuracy, and overall quality.
Experience independently managing projects and balancing competing priorities based on impact, urgency, and deadlines.
Experience planning and coordinating executive meetings, corporate events, and team off-sites that foster collaboration and engagement.
Demonstrated success collaborating with administrative professionals and cross-functional business partners.
Experience coordinating logistics and initiatives across multiple teams or departments.
Ability to build trusted relationships with senior leadership, internal stakeholders, and external partners.

Responsibilities

Manage complex executive calendars, including proactive and reactive scheduling, prioritization, and coordination of competing commitments.
Coordinate internal and external meetings, ensuring logistics, materials, and scheduling details are handled effectively.
Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
Prepare and manage expense reports, purchase requisitions, and other administrative documentation accurately.
Coordinate logistics and provide on-site support for executive meetings, team gatherings, and large-scale off-sites, including travel as needed.
Provide responsive administrative and operational support to meet evolving executive and team needs.
Build and maintain cross-functional relationships across departments and with external stakeholders.
Communicate organizational and company updates clearly and effectively to administrative teams and cross-functional partners.
Independently manage projects and administrative initiatives, prioritizing work based on business impact, urgency, and deadlines.
Identify opportunities to streamline administrative processes and improve operational efficiency through technology and AI-powered workflows.
Maintain confidentiality, professionalism, accuracy, and discretion when handling sensitive information.
Take ownership of assignments from initiation through completion, anticipating needs and proactively resolving issues.