Senior Executive Assistant

ZoomInfo Technologies LLC•Waltham, MA

3d•$101,500 - $159,500•Hybrid

About The Position

ZoomInfo is hiring a Senior Executive Assistant to provide executive support to the CPO and other senior leaders. The role manages complex calendars and domestic and international travel, uses context and judgment to protect leaders’ time, and coordinates recurring leadership meetings from scheduling and agenda preparation through meeting logistics and follow-up. The assistant connects leaders and colleagues, tracks decisions and action items, and helps communicate updates to the broader product organization. The role also plans team events, office gatherings, leadership offsites, and org-wide events, including logistics such as venues and agendas. The successful candidate is proactive, resourceful, highly organized, discreet, and comfortable working in a fast-changing environment. They build relationships and context across the organization, communicate clearly, and diplomatically protect leadership priorities. ZoomInfo describes itself as an all-in-one AI go-to-market platform powered by comprehensive B2B data, automation, and integrations.

Requirements

At least 5 years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executive.
Experience supporting executives at a software or technology company.
Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel.
Experience helping run leadership meetings, including agendas, preparation, notes, and action-item follow-through.
Strong written communication that is clear and concise.
Highly organized, with strong attention to detail across multiple moving pieces.
High degree of discretion when handling sensitive organizational, personnel, and strategic information.
Proactive, independent approach to thinking work through end to end and anticipating problems.
Resourcefulness and adaptability when plans change or problems arise.
Ability to build context and relationships with supported leaders and the broader team.
Clear, diplomatic communication and willingness to push back calmly to protect leadership priorities.
Comfort working in a fast-moving environment where plans may change at the last minute.

Nice To Haves

Experience with event planning, offsites, or team programming.

Responsibilities

Manage complex calendars across multiple leaders and coordinate domestic and international travel.
Understand leadership priorities and make scheduling decisions on leaders’ behalf, including pushing back on requests that do not warrant their time.
Schedule and organize recurring meetings for the CPO and staff, including staff meetings, reviews, and check-ins.
Coordinate meeting agendas with relevant participants, prepare and make materials accessible, and keep meetings on track.
Identify opportunities to connect leadership team members and other colleagues.
Track meeting decisions and action items, follow up as needed, and help communicate timely, clear updates to the broader product organization.
Plan team events, offsites, office gatherings, leadership offsites, and org-wide events, coordinating logistics such as venues and agendas.
Recognize team members for wins, milestones, and life events.