Senior Coordinator, Administrative Support

The University of Arizona•Tucson, AZ

1d•Onsite

About The Position

The Administrative Support Professional II provides high-level administrative and operational support to the School of Landscape Architecture and Planning and reports to the school director. The role works closely with school staff and coordinates with College of Architecture, Planning and Landscape Architecture units, including the Business Office, Human Resources, and Marketing and Communication. It supports academic programs and administrative activities through financial transactions, student hiring, faculty travel and conference registration, program assessment and accreditation, meeting minutes, records management, calendar management, and other office duties. Flexible work schedules may be considered with supervisor approval, based on operational needs, but are not guaranteed and may change as business needs evolve. Visa sponsorship is unavailable.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional-level experience.
At least 3 years of relevant work experience, or an equivalent combination of education and work experience.
Knowledge of administrative procedures, office operations, and organizational practices in an academic environment.
Knowledge of university policies and procedures related to travel, purchasing, financial transactions, student employment, and student and faculty affairs.
Strong organizational and time-management skills, including the ability to prioritize multiple tasks, meet deadlines, and work independently and collaboratively.
Excellent written, verbal, and graphic communication skills.
Ability to interact professionally with faculty, staff, students, and internal and external partners.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, and other administrative systems.
Ability to manage calendars and coordinate meetings, events, travel, and logistics.
Ability to maintain accurate financial records, process expense and travel reimbursements, and conduct purchasing and registration transactions.
Ability to maintain confidentiality and exercise discretion when handling sensitive records.
Strong attention to detail and problem-solving skills, and ability to work independently with moderate supervision.
Ability to attend faculty meetings, take minutes, and organize action items.
Ability to collaborate with departments and university partners, including Human Resources and the Business Office, on student and faculty hiring.
Ability to support course management, program assessment, and program accreditation.

Nice To Haves

Professional administrative experience in higher education or other large-scale organizations.
Familiarity with urban planning, landscape architecture, sustainable environments, environmental design, or a related field.

Responsibilities

Serve as a primary liaison for executives and coordinate communications with internal and external stakeholders to resolve issues and ensure policy compliance.
Prepare reports, presentations, correspondence, executive briefings, and other communications, ensuring accuracy and institutional alignment.
Manage executive calendars, scheduling, travel, and event logistics.
Gather, analyze, and synthesize information from multiple sources to support executive decision-making.
Monitor program expenditures, track budgets, identify irregularities, and initiate corrective actions.
Maintain physical and electronic records in organized systems that support compliance, security, and efficient retrieval.
Coordinate special projects, provide logistical support, and track milestones for complex initiatives.
Troubleshoot university systems and tools, support users, and recommend efficiency improvements.
Interpret and apply operating policies and provide procedural guidance to staff.
Mentor student workers and support staff.
Process financial transactions and support student hiring, including GTA, GRA, and hourly student hires, in coordination with Human Resources and the Business Office.
Assist faculty with travel arrangements, expense and travel reimbursements, and conference registration; purchase office supplies and track and pay annual professional membership dues.
Support the assessment coordinator with program accreditation and academic program reviews; assist with course management and program assessment.
Attend faculty meetings, take minutes, organize action items, and maintain accurate program records.
Manage the school director’s calendar and perform other office management and administrative duties as assigned.
Coordinate with faculty on updates to social media platforms, including LinkedIn.
Coordinate meetings, events, travel arrangements, and other logistical activities.
Collaborate with departments and university partners to support academic and administrative operations.

Benefits

Health insurance
Dental insurance
Vision insurance
Life insurance
Disability programs
Paid vacation
Paid sick leave
Paid holidays
Tuition reduction for the employee and qualified family members at the University of Arizona, Arizona State University, and Northern Arizona University
Retirement plans
Access to University of Arizona recreation and cultural activities