Senior Administrative Coordinator

Loyola Marymount University•Lewisboro, NY

6d•$27 - $33

About The Position

Under direct supervision, the Senior Administrative Coordinator provides comprehensive administrative and operational support to the Rector of the LMU Jesuit Community and coordinates the community’s day-to-day activities and needs. The position serves as a key liaison with University and external stakeholders, coordinating communications, meetings, events, administrative systems, and operational services that support the Rector’s Office and Jesuit Community. The role provides senior-level support to the Rector, including calendar and correspondence management, meeting preparation, records maintenance, expense reports, and special projects. It also coordinates community operations, facilities requests, residences and shared resources, member onboarding, administrative services, and student employees. The coordinator plans and supports meetings, events, liturgical activities, stakeholder communications, and related logistics. The position is expected to support Loyola Marymount University’s mission, vision, and values; demonstrate professional, responsible, accountable, and ethical conduct; and provide outstanding customer service. The stated salary range is $26.54–$33.12, with salary commensurate with education and experience. The position may not be eligible for visa sponsorship now or in the future.

Requirements

Typically a bachelor’s degree in Communications or a related field, or equivalent experience.
At least 4 years of administrative experience in progressively responsible positions.
Demonstrated knowledge of high-level corporate communications, administrative operations and processes, and client service.
Exemplary written and oral communication skills, evidenced by experience preparing corporate communications and executive summaries.
Highly developed organizational and time-management skills, including the ability to multitask and prioritize projects.
Proactive self-starter with strong attention to detail.
Ability to work independently and as part of a team.
Ability to exercise discretion and maintain confidentiality.
Demonstrated computer competency.

Nice To Haves

Knowledge of the Microsoft Office Suite.
Communications degree or related field (the posting also accepts equivalent experience).

Responsibilities

Provide comprehensive administrative support to the Rector, including managing priorities, communications, meetings, and scheduling.
Prepare materials and coordinate information, logistics, and follow-up for the Rector’s meetings, events, and commitments.
Manage correspondence and information flow on behalf of the Rector, exercising discretion and confidentiality.
Maintain Rector’s Office records, files, forms, calendars, and administrative systems; prepare and process expense reports.
Coordinate research, communications, meeting support, and follow-up for special projects and initiatives.
Represent the Rector’s Office in interactions with University departments, external organizations, committees, and stakeholders, as appropriate.
Coordinate the day-to-day administrative and operational needs of the Jesuit Community and support its facilities, services, resources, and activities.
Serve as an administrative resource and point of contact for community members and coordinate with the Jesuit Minister and other designated representatives.
Coordinate facilities, maintenance, repairs, cleaning, residence and guest-room needs, and shared resources with University departments, personnel, and vendors; track work orders through completion.
Coordinate onboarding and transitions for incoming community members, including access to University systems, accounts, identification cards, parking, recreation facilities, technology, and other resources.
Maintain community calendars, directories, contact lists, room reservations, shared resources, forms, records, and other administrative systems.
Coordinate mail, parking, office services, supplies, copier maintenance, telephone support, and other routine administrative and operational services.
Assist individual community members with administrative matters and University processes, as appropriate.
Supervise and coordinate student employees, including scheduling, work assignments, and timesheet administration.
Plan and coordinate meetings, community and University events, liturgical activities, and activities involving internal and external partners.
Arrange event and meeting locations, equipment, hospitality, facilities support, and other logistics.
Develop and maintain seasonal and annual calendars, including community, liturgical, presider, and other event schedules.
Coordinate Mass requests, presider schedules, reminders, and related communications with Campus Ministry and University partners.
Prepare, organize, and distribute information and materials for meetings, events, community activities, and special programs.
Coordinate logistical communications with guests, visitors, students, faculty, community members, and other stakeholders, including access, parking, and directions.
Support community communications and engagement, including notices, greetings, announcements, and directories.
Greet and assist visitors and serve as an administrative point of contact for the Rector’s Office and Jesuit Community.
Participate in committees and represent the Rector’s Office or Jesuit Community with University and external organizations, as assigned.
Provide administrative and logistical support for special events, initiatives, and collaborative activities involving external partners and University departments.
Perform other related duties and special projects as assigned.
Support the University’s mission, vision, and values; model professional, responsible, accountable, and ethical conduct; and demonstrate outstanding customer service.