Senior Administrative Coordinator/Lead Administrative Coordinator - OMD

International Monetary Fund•Washington DC, DC

About The Position

The selected candidate will report to the First Deputy Managing Director (FDMD) and his Advisors and work as part of a team with the other Administrative Coordinator in the office and other members of OMD. The role performs a broad range of organizational and administrative duties and takes the lead in supporting the smooth day-to-day operations of the Office. It involves close collaboration with the FDMD and his Advisors and liaison with Fund staff, other Management offices, the Executive Board, member countries, and external parties. The two coordinators will divide duties but are both expected to perform all necessary tasks, provide back-up for one another, and occasionally support other OMD offices. Discretion and diplomatic skills are essential because of the sensitive nature of the work. The position supports senior management and senior staff, particularly FDMD Katz and the Advisors in his office, by making daily administrative and operating decisions to ensure efficient workflow. Duties include managing the FDMD's calendar, coordinating meetings and briefing materials, resolving competing priorities, proofreading and editing documents, contributing to workflow and operating processes, sharing knowledge with colleagues, liaising with stakeholders, and arranging travel and logistics. The role requires readiness to work at headquarters at least three days a week, flexibility in working hours, and willingness to work overtime at short notice. The selected candidate should also be interested in using AI to support the office's regular work and improve its processes.

Requirements

Educational development typically acquired through completion of a high school diploma or equivalent, supplemented by at least eight years of relevant experience.
Internal candidates must have met mobility requirements.
Excellent drafting, administrative, and organizational skills.
Experience organizing, coordinating, and managing high-impact activities.
Ability to work well under pressure while managing short deadlines and a complex, demanding workload.
Ability to work cooperatively with the other Administrative Coordinator and staff in OMD and other offices.
Independent judgment and discretion in handling sensitive and confidential information.
Excellent oral and written communication and interpersonal skills.
Comprehensive knowledge of IMF administrative practices and procedures.
Readiness to work at headquarters at least three days a week.
Flexibility in working hours and willingness to work overtime at short notice.
Excellent knowledge of Word, Excel, and PowerPoint.

Nice To Haves

Interest and willingness to use AI to support the regular work of the office and improve work processes.

Responsibilities

Support senior management and senior staff, particularly FDMD Katz and his Advisors, by making daily administrative and operating decisions to ensure efficient workflow in OMD.
Support management briefs and communication of management decisions in close collaboration with OMD staff and departments.
Manage the FDMD's calendar, schedule meetings, and request briefing materials, with guidance from the Chief of Staff and the FDMD's Advisors.
Anticipate and resolve competing priorities and escalate issues as appropriate.
Proofread and edit documents on behalf of Advisors to ensure compliance with IMF administrative procedures and guidelines.
Provide input on workflow and operating processes and support knowledge transfer to colleagues in OMD and DMD offices.
Liaise with internal and external stakeholders, including high-level delegations meeting with the FDMD.
Manage travel arrangements and logistics for the FDMD and the Advisors in his office.
Work cooperatively with the other Administrative Coordinator, perform all necessary tasks, and provide back-up as needed.
Provide occasional support to other OMD offices.