Senior Sales Administrative Coordinator

Nestle Operational Services Worldwide SA•Seattle, WA

22h•$58,000 - $88,000•Hybrid

About The Position

This role provides high-level administrative and operational support to Nestlé USA’s Coffee & Beverage Sales team in Seattle, helping leaders and teams stay organized, connected, and focused on business priorities. The position coordinates meetings and events, manages calendars and travel, supports budgeting and expenses, and prepares reports and presentations. It also serves as a key point of contact for internal teams, customers, and leadership. The position is not eligible for visa sponsorship.

Requirements

High school diploma or GED.
At least 2 years of experience as an administrative assistant in a corporate environment.
Experience supporting multiple leaders with different responsibilities and needs.
Strong organization, communication, judgment, and follow-through.
Proficiency in Microsoft Office, including Outlook, Excel, and Word.
Ability to work independently, take initiative, and solve problems.
Strong interpersonal, writing, editing, and proofreading skills.
Ability to collaborate effectively across all organizational levels.
Ability to prioritize and manage multiple tasks.
Creative, self-motivated, customer-focused, and detail-oriented.

Nice To Haves

Experience supporting multiple leaders in a sales organization.

Responsibilities

Plan and coordinate team meetings and events, including large-scale meetings, leadership forums, customer events, and team offsites or onsites; manage food and beverage, room setup, audiovisual equipment, meeting materials, and other logistics.
Serve as the onsite host for customer and internal meetings and leadership visits at the Seattle campus.
Manage sales leadership calendars, create presentations, coordinate travel, submit expense reports, and handle correspondence and phone calls.
Provide budgeting data and prepare the department’s monthly variance report.
Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.
Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.
Maintain distribution lists, team sites, and other operational resources.
Assist with coordinating travel for senior leaders.