Senior Administrative Coordinator

Pacific Northwest National Laboratory•Richland, WA

About The Position

The Integrated Discovery Sciences Directorate (IDSD) seeks a highly motivated and dedicated individual to provide comprehensive administrative support to the Chief Scientist for Quantum Research. The successful candidate for this position serves as a trusted partner to the Chief Scientist, managing project deliverables, anticipating needs, and effectively organizing and tracking complex activities and schedules.

Requirements

High school diploma/GED and 8 years of relevant experience in an administrative environment -OR- AA degree or higher and 6 years of relevant experience in an administrative environment.
Experience in planning meetings and coordinating travel

Nice To Haves

Significant experience providing high-level administrative support to a senior leader in a complex, fast-paced organization.
Demonstrated ability to work independently with minimal oversight, navigate ambiguity, and exercise sound judgment.
Exceptional organizational skills and the ability to prioritize, manage multiple workstreams, and adapt calmly to changing needs and tight deadlines.
Excellent written and verbal communication skills.
Ability to communicate effectively with a diverse population, including high level managers and clients.
Extensive working knowledge of departmental and company policies, procedures and practices.
Demonstrated commitment to responsible AI use, including accuracy verification, appropriate handling of sensitive information, and compliance with organizational policies.
Ability to deal professionally with sensitive and confidential matters and materials.
Demonstrated experience with standard office equipment, including MS Office Suite.
Demonstrated ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.

Responsibilities

Function as the primary source of administrative support for the Chief Scientist, independently managing a complex calendar, meeting requests, email-related follow-up, competing priorities, and day-to-day office needs.
Proactively anticipate emerging needs to ensure that the Chief Scientist has the context and materials necessary to effectively participate in daily meetings.
Draft, edit, and proofread correspondence, briefings, reports, presentations, and other materials, applying good judgment regarding content, tone, audience, and urgency.
Use approved AI-enabled tools and automation capabilities to support drafting, summarization, information organization, meeting preparation, and workflow improvement while validating accuracy and protecting sensitive information in accordance with PNNL requirements.
Coordinate and host visitors, onsite workshops, seminars and other related events
Make travel arrangements and process travel expense reports following PNNL systems and policies.
Utilize working knowledge of PNNL systems, processes, and policies to manage overall office operations and seek out continuous process improvements efficiently and effectively.
Form and maintain close working relationships with other admins from across the directorate and lab.
Effectively communicate and maintain positive working relationships with all levels of staff across the directorate, within the laboratory and with external parties.