Senior Administrative Coordinator

Cencora • Kansas City, KS

17h

About The Position

The Senior Administrative Coordinator enables administrative operations that support business coordination, office services, and continuity of daily workflows. The role processes and reviews reports, records, correspondence, and administrative documentation to maintain complete, current, and audit-ready business information. It provides meeting, calendar, travel, visitor, and event coordination, and maintains workplace resources, files, mail handling, access-related administration, and asset records.

The coordinator liaises with internal stakeholders, external vendors, and service providers to address administrative requirements, escalating non-routine issues as needed. The role validates administrative data, invoices, payroll-related inputs, and compliance records; tracks service requests and administrative updates; and reports process issues to support visibility, control, and continuous improvement.

Requirements

• High school diploma/GED or equivalent experience required.
• At least 3 years of experience in administrative support, executive support, office operations, business operations coordination, or a related field.
• Knowledge of administrative operations, executive support, document and records management, and business correspondence.
• Knowledge of meeting coordination, calendar administration, travel support, and event logistics.
• Knowledge of vendor coordination, purchasing support, office resources, workplace services, mail distribution, access administration, and asset tracking.
• Knowledge of reporting, data maintenance and validation, administrative controls, payroll support, invoice processing, and general human resources coordination.
• Knowledge of office productivity tools and business systems used for administrative operations.
• Effective oral and written communication skills.
• Ability to maintain confidentiality, work autonomously within established procedures, and manage multiple priorities and changing administrative demands.
• Ability to organize records, schedules, and workflow activities with attention to detail; identify discrepancies and support timely issue resolution.
• Ability to liaise effectively with internal and external stakeholders and support administrative process implementation and improvement.

Nice To Haves

• Associate's degree in business administration or a related field, or equivalent experience.
• Facility Management Professional (FMP) or equivalent certification.

Responsibilities

• Process and review reports, records, correspondence, and administrative documentation.
• Coordinate meetings, calendars, travel, visitors, and events.
• Maintain workplace resources, files, mail handling, access-related administration, and asset records.
• Liaise with internal stakeholders, external vendors, and service providers to address administrative requirements; escalate non-routine issues when needed.
• Validate administrative data, invoices, payroll-related inputs, and compliance records, and follow up on discrepancies.
• Track service requests and administrative updates, and report process issues.
• Support business coordination, office services, and continuity of daily workflows.

Benefits

• Medical, dental, and vision care.
• Benefits supporting physical, emotional, financial, and social wellness.
• Support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
• Training programs, professional development resources, mentorship programs, employee resource groups, and volunteer activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED