Contract Admin Sr

BAE Systems•Louisville, KY

4d•$82,779 - $140,723

About The Position

BAE Systems is seeking a Senior Contract Administrator to manage contract close-out activities within its Weapon Systems Business Line. The role supports implementation of contracting practices and is located in Minneapolis, Minnesota; Louisville, Kentucky; or Sterling Heights, Michigan. The position administers assigned contract processing, maintains contractual records, and manages closeout of physically complete Fixed Price and Cost Type contracts across the business. It verifies acceptance of goods, services, and data deliverables; reviews invoices and cost-reimbursement vouchers; resolves indirect cost rates; supports de-obligation of excess funds; reconciles government-furnished and customer property; and gathers required closeout documentation. The role also coordinates with government contracting and audit organizations and enters contract data into the business ERP system. The successful candidate will develop a working understanding of Department of Defense acquisition and procurement processes, BAE Systems contracting practices, company policies, and applicable government regulations, including FAR and DFARS. The role requires effective communication, sound judgment, research and presentation abilities, organization, attention to detail, and the ability to prioritize and multitask.

Requirements

Bachelor's degree and at least 2 years of relevant Contract Management experience, or equivalent experience.
Experience with Cost Type contracts.
Experience with Firm Fixed Price contracts.
Experience with FAR/DFARS contract closeout procedures, including DD250, DD882, and Government Property Certificates.
Communicate effectively orally and in writing.
Demonstrate interpersonal skills when interfacing and coordinating with company personnel, customers, and suppliers.
Use computer skills, including Microsoft Office, to prepare reports and documents.
Make decisions using sound judgment while complying with policies, procedures, principles, and applicable state and federal laws and regulations.
Demonstrate research and presentation skills.
Ability to prioritize and multitask.
Excellent organizational and follow-through skills.
Attention to detail.

Nice To Haves

Working knowledge of Finance and Accounting.
Working knowledge of DCMA, DCAA, and DFAS.
Cost Type or Cost-Plus contract experience.
Firm Fixed Price contract experience.
Prime Contract experience.
Past experience with contract closeout activities.

Responsibilities

Develop a working understanding of DoD Government Acquisition and Procurement processes, the BAE Systems Contracts function, company policies and procedures, FAR/DFARS, and other government regulations.
Administer assigned contract processing, including order-entry accuracy, contract funding, scope changes, amendments, receipts and delivery schedules, legal requirements, and other commitments.
Compile and maintain contractual records and documents in accordance with contract requirements and company policies and procedures; serve as the official repository for assigned contract documentation and correspondence.
Manage closeout activities for physically complete Fixed Price and Cost Type contracts across the business.
Confirm that goods, services, and data deliverables have been accepted by the Government or buyer.
Check final invoices, resolve indirect cost rates, audit cost-reimbursement vouchers, and help de-obligate excess or unused contract funds.
Clear and reconcile government-furnished property, customer property records, and inventory disposition.
Collect and verify required closeout documentation, including final patent reports, royalty reports, classified material destruction certificates, and subcontract settlements.
Coordinate directly with DCMA, DCAA, and Administrative Contracting Officers.
Enter contract data into the business ERP system.