Senior Construction Administrator

HFG Architecture•Tulsa, OK

24d•Hybrid

About The Position

HFG Architecture is seeking a Senior Construction Administrator to lead the construction phase of healthcare projects. This role involves ensuring design intent is carried through from documentation to completion, serving as the primary point of contact during construction, and working closely with contractors, consultants, and internal project teams to address field conditions, interpret construction documents, and support successful project delivery. The position requires approximately 20-30% travel for project-related needs.

Requirements

10+ years of professional experience in architecture or construction with significant construction administration experience.
Experience leading construction administration efforts on complex building projects.
Ability to read, interpret, and coordinate architectural and consultant construction documents.
Strong knowledge of construction methods, materials, and detailing.
Experience reviewing and responding to submittments, RFIs, and change orders.
Excellent communication and collaboration skills when working with contractors, consultants, and internal teams.
Strong organizational skills and ability to manage documentation during active construction phases.
Healthcare project experience strongly preferred, including hospitals, medical office buildings, clinics, or surgical centers.

Nice To Haves

Professional degree in Architecture.
Experience working on large or complex healthcare facilities and health systems.
Familiarity with AIA contract documents and construction administration procedures.
Experience using Bluebeam, Autodesk Revit, and construction management software.
Understanding of healthcare design guidelines, codes, and regulatory requirements.

Responsibilities

Serve as the primary Construction Administration lead during the construction phase of architectural projects.
Support successful project delivery from groundbreaking through project closeout while ensuring design intent is maintained.
Provide technical guidance and support to project teams during construction activities.
Review and process submittals, requests for information (RFIs), change orders, and contractor pay applications.
Interpret and clarify architectural drawings, specifications, and consultant documentation for contractors and project partners.
Coordinate with internal design teams to address design revisions, field conditions, and construction-related challenges.
Ensure constructed work aligns with applicable building codes, healthcare regulations, and owner requirements.
Support project teams in maintaining compliance with healthcare design guidelines and regulatory standards throughout construction.
Conduct regular site visits and construction observations to verify compliance with design documents, quality standards, and project requirements.
Identify potential issues and collaborate with contractors and consultants to resolve them in a timely and effective manner.
Monitor construction progress and support teams in maintaining schedule, budget, and design intent.
Work closely with contractors, consultants, and project managers to facilitate collaboration throughout the construction process.
Participate in construction meetings, providing insight and technical expertise to support decision-making and issue resolution.
Maintain clear communication with internal teams and external partners to ensure alignment throughout the construction phase.
Assist in maintaining project documentation including field reports, meeting minutes, and issue tracking logs.
Support project closeout activities such as punch lists, final documentation, and warranty follow-up.
Ensure construction administration documentation is accurate, organized, and consistent with firm standards.