Senior Construction Administrator

HFG Architecture•Tulsa, OK

24d•Hybrid

About The Position

HFG Architecture is a planning and design firm focused on accessible healthcare. The Senior Construction Administrator leads the construction phase of healthcare projects, helping carry design intent from documentation through completion. The role serves as the primary point of contact during construction and works with contractors, consultants, and internal project teams to address field conditions, interpret construction documents, and support successful project delivery. The position provides construction administration leadership from groundbreaking through closeout; reviews and coordinates construction documentation; supports code, healthcare-regulation, and owner-requirement compliance; conducts site observations and quality assurance; and coordinates communication among project stakeholders. It also maintains construction records and assists with punch lists, final documentation, and warranty follow-up. Approximately 20–30% travel is required for project needs, including site visits, client meetings, and industry events.

Requirements

10+ years of professional experience in architecture or construction, including significant construction administration experience.
Experience leading construction administration efforts on complex building projects.
Ability to read, interpret, and coordinate architectural and consultant construction documents.
Strong knowledge of construction methods, materials, and detailing.
Experience reviewing and responding to submittals, RFIs, and change orders.
Excellent communication and collaboration skills when working with contractors, consultants, and internal teams.
Strong organizational skills and ability to manage documentation during active construction phases.

Nice To Haves

Healthcare project experience, including hospitals, medical office buildings, clinics, or surgical centers.
Professional degree in Architecture.
Experience working on large or complex healthcare facilities and health systems.
Familiarity with AIA contract documents and construction administration procedures.
Experience using Bluebeam, Autodesk Revit, and construction management software.
Understanding of healthcare design guidelines, codes, and regulatory requirements.

Responsibilities

Lead construction administration during the construction phase of architectural projects.
Support project delivery from groundbreaking through closeout while maintaining design intent.
Provide technical guidance and support to project teams during construction.
Review and process submittals, requests for information (RFIs), change orders, and contractor pay applications.
Interpret and clarify architectural drawings, specifications, and consultant documentation.
Coordinate with internal design teams on design revisions, field conditions, and construction-related challenges.
Ensure constructed work aligns with applicable building codes, healthcare regulations, and owner requirements.
Support compliance with healthcare design guidelines and regulatory standards during construction.
Conduct site visits and construction observations to verify compliance with design documents, quality standards, and project requirements.
Identify potential issues and collaborate with contractors and consultants to resolve them promptly and effectively.
Monitor construction progress and support schedule, budget, and design-intent objectives.
Coordinate with contractors, consultants, and project managers throughout construction.
Participate in construction meetings and provide technical expertise for decision-making and issue resolution.
Maintain clear communication with internal teams and external partners.
Maintain project documentation, including field reports, meeting minutes, and issue-tracking logs.
Support project closeout, including punch lists, final documentation, and warranty follow-up.
Ensure construction administration documentation is accurate, organized, and consistent with firm standards.