Senior Clinical Secretary - Procedures

Dartmouth-Hitchcock Health • Manchester, NH

6d

About The Position

Schedules procedures and appointments using information from a variety of sources. Schedules patients for same-day inpatient procedures and orders appropriate blood work. Schedules laboratory testing, ancillary services, physician appointments, ICD appointments, and pacemaker appointments. Coordinates inpatient transfers and admissions, and may input and edit the master schedule.

Requirements

• Associate degree and one year of experience working in a fast-paced hospital setting, or equivalent education and experience.
• Familiarity with word processing techniques and medical terminology.
• Detail-oriented, with the ability to organize, prioritize, and perform multiple tasks simultaneously.
• Excellent communication and interpersonal skills.

Responsibilities

• Schedules patients for same-day inpatient procedures.
• Schedules patients for laboratory testing, ancillary services, physician appointments, ICD and pacemaker appointments, and outreach.
• Notifies patients of appointments, laboratory work, testing, procedures, and preparation requirements.
• Notifies physicians, technicians, and nurses of patients’ special needs and situations.
• Coordinates inpatient transfers and admissions.
• May input and edit the master schedule.
• Obtains and documents authorizations and pre-certifications before laboratory testing, outpatient physician appointments, and same-day procedures; notifies Clinic Administration of changes to patient insurance before the appointment or procedure day.
• Coordinates daily procedure schedules and weekly schedules.
• Delivers day sheets, schedules, and procedure folders to physicians, nurses, laboratories, and the same-day department; processes laboratory day sheets from the previous day.
• Obtains films, reports, and patient histories for procedures, testing, and physician appointments.
• Processes, uploads, and files reports.
• Notifies physicians about meetings, conferences, and patient procedure dates.
• Maintains logs, codes NNE reports, and runs monthly reports.
• Maintains an adequate stock of supplies, brochures, and forms.
• Monitors and keeps rotaries updated.
• Performs other duties as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree