Secretary Senior

DHRM • Richmond, VA

2d • Onsite

About The Position

The Virginia State Police is seeking a Secretary Senior for its Special Compliance Enforcement Division Area No. 61 Office in Richmond, Virginia. The position leads the office’s administrative support functions and provides clerical support to the Area Commander, Sergeants, and Troopers. Duties include preparing official forms and applications, maintaining schedules, entering data into internal systems, coordinating special projects and assignments, monitoring and maintaining records, reviewing and logging reports, processing mail, maintaining supply inventory, and overseeing administrative, personnel, and inspection files.

Requirements

• Working knowledge of general office and clerical practices and procedures.
• Customer service skills.
• Data-entry skills.
• Skill in operating computers and automated office equipment.
• Skill in using Microsoft Office applications.
• Ability to apply established procedures, guidelines, and processes.
• Ability to follow written and oral instructions.
• Attention to detail.
• Ability to prioritize work with minimal instruction and supervision.
• Ability to prepare, review, and track correspondence, reports, memos, and related documents.
• Ability to communicate effectively orally and in writing in English.
• Ability to interact professionally with the Area Commander, Sergeants, Troopers, staff, and the general public.
• Progressively responsible experience in administrative support.
• Ability to serve as a Notary Public.
• Must be able to become Virginia Criminal Information Network (VCIN) certified; this requires U.S. citizenship or lawful permanent resident status and eligibility for naturalization.
• High school graduation or equivalent.

Responsibilities

• Lead administrative support functions for the office and provide clerical support to the Area Commander, Sergeants, and Troopers.
• Prepare official forms and applications, maintain schedules, enter data into internal systems, and coordinate special projects and assignments.
• Monitor and maintain records.
• Review, generate, and maintain a log of reports.
• Process mail and maintain supply inventory.
• Oversee administrative, personnel, and inspection files.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED