Executive Secretary Senior

DHRM • Petersburg, VA

3d

About The Position

The Virginia Department of Health is seeking an Executive Secretary Senior to provide advanced administrative support to the District Health Director within the Crater Health District. The role independently handles a broad range of administrative and operational tasks supporting district-wide functions. It calls for sound judgment, discretion, and the ability to interpret and apply policies and procedures while working frequently with internal leaders, government officials, healthcare partners, and members of the public.

The position supports clear, accurate, and timely communication among internal and external stakeholders and contributes to the mission and operations of the Crater Health District.

Requirements

• Knowledge of and experience with administrative practices and procedures and providing administrative support in a professional setting.
• Knowledge of and experience with records maintenance.
• Experience with Microsoft applications such as Word, Excel, and Access.
• Ability to transcribe information and prepare documentation, communications, and reports.
• Ability to maintain professionalism and confidentiality under all circumstances.
• Excellent organizational skills and written and verbal communication skills.

Nice To Haves

• Knowledge of patient confidentiality (HIPAA).
• Advanced professional administration training and practical experience as an Administrative Assistant.
• Knowledge of public health programs and policies.

Responsibilities

• Provide exclusive administrative support to the District Health Director.
• Coordinate meetings, speaking engagements, and management training sessions.
• Prepare, review, and route documents, including subpoenas, MOAs, and FOIA-related correspondence.
• Conduct research and compile summaries or reports for professional staff.
• Manage the flow of sensitive information among district staff, government entities, healthcare providers, patients, and the media.
• Perform advanced office-management tasks, including scheduling, filing, reception duties, processing mail, and maintaining records.

Benefits

• 12 paid holidays.
• Medical, dental, vision, and life insurance.
• Retirement options, including the 401a Cash Match and 457 Deferred Compensation Plan.
• Sick, family/personal, and annual leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed