Senior Secretary

the South Dakota State Government•Rapid City, SD

1d•Onsite

About The Position

The Senior Secretary supports the operations of the Rapid City Vocational Rehabilitation District within the South Dakota Department of Human Services’ Division of Rehabilitation Services. Vocational Rehabilitation is a state- and federally funded program that assists individuals with disabilities in obtaining employment. The Senior Secretary is often one of the first staff members to greet recipients of VR services, implements procedures, adapts processes to business needs, and serves as a resource for the public and coworkers. This is an office position, typically working eight hours a day, Monday through Friday. The listed pay is $20.47 per hour, depending on qualifications.

Requirements

Customer service skills and the ability to multitask and work with a variety of people.
Knowledge of business English, including grammar, spelling, and punctuation; modern office equipment, practices, and procedures; computer software applications; and bookkeeping methods.
Ability to type accurately, operate a variety of office equipment, and proofread and edit for grammar, spelling, syntax, and style.
Ability to calculate arithmetic problems involving addition, subtraction, multiplication, division, and percentages.
Ability to communicate concisely and effectively, compose a general business letter, and read and comprehend written materials.
Ability to accurately record, file, and transmit information; accomplish assigned professional tasks; organize and coordinate activities; and research and compile data.
Ability to establish and maintain effective working relationships with employees and the general public, and to use tact, patience, and discretion when communicating with people of varying backgrounds and temperaments.
Attach a resume and submit the application online; emailed resumes or submissions are not accepted.
New hires must verify identity and eligibility to work in the United States and complete Form I-9. The state does not sponsor work visas.

Nice To Haves

A National Career Readiness Certificate may be submitted with the application, but it is not required.

Responsibilities

Greet recipients of Vocational Rehabilitation services and serve as a resource for the public and coworkers.
Implement procedures and adapt processes to meet business needs.
Schedule appointments and coordinate schedules.
Maintain files, authorize services, and pay invoices.
Organize work for other support staff.
Carry out assigned professional tasks, organize and coordinate activities, and research and compile data.
Accurately record, file, and transmit information.

Benefits

15 days (120 hours) of vacation leave.
14 days (112 hours) of sick leave.
11 paid holidays.
Employee health insurance, including a $0-premium employee-only coverage plan.
Flexible benefits including dental, vision, life insurance, and critical illness coverage.
Paid parental and family medical leave.
6% fully matched retirement plan; this position is a member of Class A retirement under SDRS.
Reduced tuition for in-state colleges and universities.
Employee wellness program.
Continued education and training opportunities.