SENIOR CLERK - F/C

State of Florida•Daytona Beach, FL

4d•Onsite

About The Position

The Senior Clerk provides essential administrative support to ensure the efficient operation of the Duty Warden's Office at Tomoka Correctional Institution. This Career Service position is onsite and is not eligible for telework. The role supports the formal grievance process, office correspondence and records, reception and mail distribution, office supplies, monthly reports, and general office operations. The clerk also covers Staff Assistant duties when that employee is absent.

Requirements

High school diploma or equivalent.
Two years of secretarial or clerical work experience.
Pass a Level 2 background check before starting work.
Be a U.S. citizen or otherwise authorized to work in the United States.

Nice To Haves

Prior law enforcement and/or corrections experience.
Willingness to work with or around inmates at a state correctional institution.
Prior customer service experience.
Microsoft Word and Excel experience.

Responsibilities

Support the formal grievance process by assigning grievance numbers, classifying grievances, typing responses, obtaining signatures, distributing responses within required time limits, and maintaining a detailed grievance log.
Prepare official correspondence and type and proofread daily correspondence.
Take and transcribe meeting minutes.
Maintain organized office files and records.
Serve as receptionist and receive and distribute mail.
Order office supplies and input monthly reports.
Perform general office duties to support the Institutional Inspector and Sergeant.
Cover Staff Assistant duties in their absence.