Sr. Assoc, Administrative Services

MSD • Rahway, NJ

4d • Hybrid

About The Position

The Senior Associate, Administrative Services provides comprehensive administrative support to leaders and team members, enabling effective coordination, communication, and execution of departmental priorities. The role requires strong organization, sound judgment, discretion, and adaptability in a fast-paced environment.

The successful candidate supports daily departmental operations and promotes efficiency and consistency. They are proactive, resourceful, detail-oriented, and committed to high-quality results, building effective relationships with leaders and cross-functional stakeholders while seeking opportunities to improve processes and ways of working through established systems and emerging productivity tools.

Requirements

• High school diploma.
• At least 8 years of Administrative Assistant experience.
• Advanced computer skills using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and experience operating other peripheral devices.
• Administrative support, calendar management, catering management, event planning, file management, international travel arrangements, interpersonal communication, office applications, office management, prioritization, project management, schedule planning, task management, team coordination, and travel scheduling skills.

Nice To Haves

• Advanced education or certifications, such as Certified Administrative Professional, Project Management Professional, or Professional in Human Resources.
• Concur Travel and Expense.
• Expense report preparation.
• Travel expense report preparation.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments while applying strong organizational skills, sound judgment, and attention to detail.
• Complete complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents, and conduct basic research as needed.
• Collaborate across teams and work independently to meet deadlines and business objectives.
• Manage complex calendar scheduling and coordinate meetings.
• Arrange domestic and international travel, including multi-leg itineraries.
• Communicate with senior leaders, internal stakeholders, and external partners to support efficient workflow and coordination.
• Coordinate and support special projects, events, and cross-functional initiatives.

Benefits

• Medical, dental, and vision healthcare and other insurance benefits for employees and their families.
• Retirement benefits, including a 401(k).
• Paid holidays.
• Vacation.
• Compassionate and sick days.
• Eligibility for an annual bonus and long-term incentive, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED