Assoc. II, Administrative Services
About The Position
The Associate II, Administrative Assistant provides administrative and operational support, combining administrative expertise with the use of digital platforms, AI tools, and process improvements to enhance efficiency and business operations. The role suits a collaborative, detail-oriented professional who can work in a fast-paced environment and continually seek ways to improve workflows and team effectiveness. Responsibilities include calendar and meeting coordination, correspondence, report preparation, recruiting support, purchasing and expense processing, vendor setup, domestic and international travel coordination, event support, stakeholder liaison, and assistance with digital collaboration platforms. The position also identifies process improvements and explores AI-powered tools and automation to drive productivity and business impact.
Requirements
- High school diploma or equivalent.
- At least 5 years of administrative support experience in a corporate environment.
- Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
- Experience with SAP, Concur, and business reporting tools.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities while maintaining accuracy and attention to detail.
- Ability to handle confidential information with discretion and professionalism.
Nice To Haves
- Experience coordinating corporate events and complex travel arrangements.
- Experience using databases, reporting systems, and digital collaboration tools.
- Interest in AI, automation, and digital transformation initiatives.
- Track record of implementing process improvements that increase efficiency and operational effectiveness.
Responsibilities
- Provide administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
- Support recruiting activities, including interview scheduling, onboarding, and offboarding.
- Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
- Coordinate domestic and international travel, including visa and passport requirements.
- Plan and support meetings, events, and team engagement activities.
- Serve as a liaison with internal stakeholders, leaders, vendors, and external partners.
- Support Teams, SharePoint, databases, and other digital collaboration platforms.
- Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
- Explore and use emerging technologies, including AI-powered tools and automation solutions, to improve productivity and business impact.
Benefits
- Medical, dental, and vision healthcare benefits.
- Other insurance benefits for employees and family.
- Retirement benefits, including a 401(k).
- Paid holidays, vacation, compassionate days, and sick days.
- Eligibility for an annual bonus and long-term incentive, if applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
