Sr. Assoc, Administrative Services

MSD • Rahway, NJ

6d • $82,700 - $130,200 • Hybrid

About The Position

The Senior Associate, Administrative Services provides comprehensive administrative support to leaders and team members and helps ensure effective coordination, communication, and execution of departmental priorities. The role calls for exceptional organization, sound judgment, discretion, and adaptability in a fast-paced environment.

The position supports day-to-day departmental operations and promotes efficiency and consistency. The successful candidate is proactive, resourceful, detail-oriented, and committed to high-quality results. They collaborate with leaders and cross-functional stakeholders, build effective working relationships, and seek opportunities to improve processes using established systems and emerging productivity tools.

Requirements

• High school diploma required.
• Minimum of 8 years of Administrative Assistant experience.
• Advanced computer skills using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and ability to operate other peripheral devices.
• Strong organizational skills, sound judgment, discretion, adaptability, and attention to detail.
• Analytical thinking, problem-solving, creativity, and independent decision-making skills.
• Effective collaboration, communication, and interpersonal skills.

Nice To Haves

• Advanced education or certifications, such as Certified Administrative Professional, Project Management Professional Certification, or Professional in Human Resources Certification.
• Concur Travel and Expense.
• Expense reports and travel expense reports.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments while applying strong organizational skills, sound judgment, and attention to detail.
• Complete complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents, and conduct basic research as needed.
• Collaborate across teams and work independently to meet deadlines and business objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic and international travel arrangements, including multi-leg itineraries.
• Communicate with senior leaders, internal stakeholders, and external partners to support efficient workflow and coordination.
• Coordinate and support special projects, events, and cross-functional initiatives.
• Support financial processes and prepare business documents and presentations.
• Seek opportunities to enhance processes and improve ways of working through established systems and emerging productivity tools.

Benefits

• Medical, dental, and vision healthcare and other insurance benefits for employees and family.
• Retirement benefits, including 401(k).
• Paid holidays, vacation, and compassionate and sick days.
• Eligible for an annual bonus and long-term incentive, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED