Assoc. II, Administrative Services

MSD • Rahway, NJ

6d • $68,000 - $107,000 • Hybrid

About The Position

We are seeking a highly organized, proactive, and technology-driven administrative professional to provide administrative and operational support. This role combines administrative expertise with the use of digital platforms, AI tools, and process improvements to enhance efficiency and optimize business operations. The ideal candidate is collaborative, detail-oriented, effective in a fast-paced environment, and continually seeks innovative ways to improve workflows and team effectiveness.

Requirements

• High school diploma or equivalent.
• At least 5 years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to handle confidential information with discretion and professionalism.

Nice To Haves

• Experience coordinating corporate events and complex travel arrangements.
• Experience using databases, reporting systems, and digital collaboration tools.
• Interest in AI, automation, and digital transformation initiatives.
• Track record of implementing process improvements that increase efficiency and operational effectiveness.

Responsibilities

• Provide administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and use emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Benefits

• Medical, dental, and vision healthcare benefits for employees and their families.
• Other insurance benefits for employees and their families.
• Retirement benefits, including a 401(k).
• Paid holidays.
• Vacation.
• Compassionate and sick days.
• Eligible for an annual bonus and long-term incentive, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED