Sr. Assoc, Administrative Services

Merck•Rahway, NJ

5d•$82,700 - $130,200•Hybrid

About The Position

The Senior Associate, Administrative Services provides comprehensive administrative support to leaders and team members, helping ensure operational excellence through effective coordination, communication, and execution of departmental priorities. The role calls for strong organizational skills, sound judgment, discretion, and adaptability in a fast-paced, dynamic environment. The position supports day-to-day departmental operations and helps improve efficiency and consistency. Work includes managing complex calendars, coordinating meetings and events, arranging domestic and international travel, supporting financial processes, preparing business documents and presentations, and coordinating special projects and initiatives. The successful candidate is proactive, resourceful, detail-oriented, collaborative, and committed to high-quality results and continuous process improvement.

Requirements

High school diploma.
At least 8 years of Administrative Assistant experience.
Advanced computer skills using the MS Office Suite, including Outlook, Word, Excel, and PowerPoint, and ability to operate other peripheral devices.
Strong organizational skills, sound judgment, discretion, adaptability, and attention to detail.
Strong collaboration, communication, and interpersonal skills.

Nice To Haves

Advanced education or certifications, such as Certified Administrative Professional, Project Management Professional, or Professional in Human Resources certification.
Experience with Concur Travel and Expense, expense reports, or travel expense reports.

Responsibilities

Provide comprehensive administrative, secretarial, and clerical support.
Manage multiple priorities and assignments simultaneously, applying strong organizational skills, sound judgment, and attention to detail.
Complete complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.
Collaborate across teams and work independently to meet deadlines and business objectives.
Manage complex calendar scheduling, coordinate meetings, and arrange domestic and international travel, including multi-leg itineraries.
Communicate with senior leaders, internal stakeholders, and external partners to support efficient workflow and coordination.
Coordinate and support special projects, events, and cross-functional initiatives.