Senior Administrator - Corporate Secretarial

Apex Group Ltd•Guernsey, WY

10d•Onsite

About The Position

The Apex Group is a leading global fund administration and middle office solutions provider, established in Bermuda in 2003. With a unique global reach and local service capability, the company has experienced significant growth, now employing over 13,000 professionals across 112 offices worldwide. Apex Group focuses on empowering its employees, encouraging them to develop their skills, take the lead, and drive industry-changing innovations. This role is for a Senior Associate in Company Secretarial within the Fund Administration department, based in Guernsey, Channel Islands. It is a permanent, full-time position.

Requirements

A sound base knowledge of Company Secretarial tasks.
Ability to apply relevant regulations and rules associated with Apex’s business activities.
Proactive approach to problem solving.
Confident manner and ability to communicate with clients effectively.
Flexible approach to work and good time management skills.
Strong team player with a commitment to deliver outstanding client service.
Ability to work on own initiative and demonstrate leadership and supervisory skills towards less experienced staff.
Ability to work under pressure.
Strong IT skills.

Nice To Haves

ICSA, IDFA, AAT, CAT or similar professional qualifications.

Responsibilities

Supporting the Team Manager in ensuring the efficiency of the section and adherence to Company procedures.
Acting as a guide for junior team members (local and Centre of Excellence).
Executing the duties of the role diligently and professionally.
Building positive relationships at all levels and managing a portfolio of clients.
Ensuring all work complies with relevant fund and corporate documentation, regulatory requirements, and anti-money laundering regulations.
Following Company procedures at all times.
Promoting excellent client relationships.
Building effective relationships between team members.
Providing cover to other sections when needed.
Assisting in controlling and coordinating workloads within the section.
Assisting with the day-to-day work and training of more junior team members.
Overseeing quality, control, and meeting time deadlines.
Ensuring work is undertaken in accordance with Company procedures and checklists.
Assisting in ensuring all outgoing correspondence and presentation of work is of the highest standard.
Liaising confidently and knowledgeably with clients.
Liaising with key client personnel to effectively communicate Company Secretarial operational issues.
Assisting in ensuring all client requests are responded to effectively.
Communicating client issues of concern to the section’s Line Manager.
Attending and participating actively in team meetings.
Making positive suggestions for workflow improvements.
May act as a Signatory.
Understanding, assisting, and executing delegated elements of new business processes.
Ensuring maintenance of relevant statutory, regulatory, and governance knowledge and disseminating updates.
Assisting clients’ Boards of Directors on corporate governance matters.
Providing assistance in updating client policies, procedures, and corporate documents.
Co-ordinating and arranging board meetings, AGMs, proxies, and notices.
Maintaining quality and control of processes and meeting deadlines for meetings.
Attending board meetings, assisting with taking minutes and presentation of reports.
Assisting with the smooth running of the Company Secretarial elements of the Investment, and Call and Distribution process.
Attending internal meetings to establish tasks and deadlines.
Assisting with maintaining and updating company secretarial and corporate services procedures.
Ensuring compliance monitoring of Funds is adhered to by less experienced staff.