Corporate Administrator

The Maples Group (Financial Services)•Montreal, QC

2d•Onsite

About The Position

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide. We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team. We are looking for an accomplished Corporate Administrator to join our Client Accounting team as part of our financial services business in Montreal. Consistently recognised as one of Montreal’s Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide.

Requirements

The successful candidate will demonstrate a strong ability to complete tasks in a timely manner in accordance with protocols
Will be proficient in all MSOffice and Microsoft applications
Must be able to work on their own initiative or as part of a team
The successful candidate will be a University graduate or associate, preferably in business administration, finance or accounting with an excellent academic background
Will demonstrate a strong ability to complete tasks in a timely manner in accordance with client protocols
Ability to work well under pressure in order to meet client and regulatory deadlines
Ability to multi-task
Excellent organisational skills and a strong attention to detail
Excellent written and oral communication skills in English
Be able to liaise externally with clients at various levels and internally at the Maples Group
Will consistently strive for excellence, take pride in executing their responsibilities efficiently and accurately, and proactively look for opportunities to recommend improvements to systems and processes

Responsibilities

Be responsible for preparation, review and maintenance of US IRS tax administration forms and corporate registrations for a large number of entities in 40+ jurisdictions
Be responsible for monitoring multiple central inboxes that receive a high volume of emails every day
Interact with global colleagues, as well as our clients and their counsel
Ensure that all tax forms and registrations are performed in accordance with established protocols
Be expected to perform other duties including maintaining trackers on MS-Excel, preparing weekly/ monthly reports, billing & invoicing and maintaining proper records of client work