Office & Corporate Affairs Administrator

YA YA Foods Corp • Toronto, ON

1d • CA$0 - CA$55,000

About The Position

Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages. With over 30 years’ experience, we have evolved into a versatile manufacturer and co-packer of a variety of low acid and high acid beverage and liquid food items. We are a family-owned Canadian business who prides itself in its proven track record of satisfying the needs of global multi-national customers. We are a solution provider for our customers, always striving to exceed expectations on innovation, quality, service, and speed to market.

A career at Ya YA FOODS will offer you the opportunity to…
Build a career, not just have a job
Work in a dynamic and high-growth company with very skilled professionals
Become part of a teamwork focused culture
Be a part of an organization that supports your future growth path

Requirements

• Demonstrated customer service skills with 1+ year of experience in a customer service role is required
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal and verbal/written communication skills to collaborate with cross functional teams
• Detail-oriented and highly organized to meet and respect deadlines
• Respectful of confidentiality
• Autonomous, resourceful, proactive, multi-tasker, and positive can-do attitude
• Successful candidates will be required to provide photo ID, banking details, a valid SIN number, and (if applicable) a valid work permit

Nice To Haves

• 1+ year of experience in office environment is an asset
• College Diploma or Degree in Business, Communications, or Administration is an asset
• Experience with basic design tools such as Canva, MailChimp or similar platforms is considered an asset
• Basic understanding of media relations or corporate communications practices is an asset
• Experience with internal communication tools such as SharePoint, Mailchimp, Screen Cloud is an asset
• Experience coordinating with external vendors, printers, creative agencies, and community partners is an asset

Responsibilities

• Manage front desk operations, welcoming visitors and maintaining the daily visitor logbook.
• Provide visitor access fobs/badges and ensure compliance with sign-in/out procedures.
• Answer and direct phone calls in a timely manner, respond to inquiries, and take messages as required.
• Assist senior leadership with administrative support related to customer visits, meetings, and special projects.
• Manage incoming and outgoing mail, shipping arrangements, and courier services.
• Prepare and track Purchase Orders (POs), liaising with the Purchasing team and external vendors/suppliers for large-scale orders.
• Support the purchasing process for office supplies and maintain organized procurement records.
• Prepare expense reports, verify receipts, and documentation.
• Maintain office supply inventory and arrange for servicing of office equipment.
• Support the Human Resources team with administrative tasks and documentation.
• Coordinate hospitality logistics for internal and external stakeholders, including room setup, signage, refreshments, and welcome materials.
• Support with facilitating orientation sessions for new employees.
• Maintain confidential records securely.
• Support the planning, coordination, and execution of internal and external corporate events (i.e., Town Halls, employee engagement events etc.)
• Liaise with vendors, suppliers, and contractors to obtain quotes and coordinate materials required for events.
• Track event budgets and expenditures for all Corporate Affairs initiatives and Events.
• Collect employee attendance data and feedback to evaluate satisfaction and engagement to improve future events.
• Capture photos, videos, and highlights from events and internal milestones to support employer branding.
• Assist in creating marketing materials, presentations, and employer branding initiatives to enhance company reputation.
• Maintain internal communication channels (intranet, digital screens - TVs, Teams Channels, Distribution Lists, Bulletin Boards), ensuring content is accurate, engaging, and refreshed regularly.
• Partner with HR, Leadership, and Operations to ensure consistent messaging across all sites.
• Support Corporate Affairs and HR with drafting, formatting, and posting internal communications.
• Support reputation management by monitoring news, social media, and community feedback related to Ya YA Foods.
• Procure and track inventory of all needed swag, merchandise and branded items for internal and external events.
• Support relationships with local community organizations, industry associations, and advocacy partners.
• Assist with coordination of community initiatives and corporate sponsorships.
• Support Environmental, Social, and Governance (ESG) initiatives.
• Assist with Diversity, Equity, and Inclusion (DEI) initiatives and programs across the organization.
• Other duties as assigned.

Benefits

• We believe that the key to creating and growing a successful business is by investing in our people—some of whom have been a part of our team for over 30 years.
• This is at the core of who we are, what we do, and how we grow our business—as a versatile, automated manufacturer and co-packer of a wide-variety of beverages and liquid food items.
• In our view, a happy team means a better workforce, a better product, and more satisfied customers.
• Furthermore, we encourage different perspectives and celebrate diversity in our workforce, where every employee has the opportunity to realize their full potential in a working environment that is supportive of everyone.
• Upon request, we will gladly provide accommodations to any candidate with a disability taking part in the selection process.
• We are committed to fair and transparent pay practices.
• Final compensation will be determined based on experience, qualifications, and internal equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree