Corporate Affairs Operations Coordinator

Lundbeck•Deerfield, IL

4d•$85,000 - $95,000

About The Position

The Corporate Affairs Operations Coordinator provides operational and coordination support to leadership and departmental activities, managing schedules, communications, and travel to ensure efficient day-to-day operations, while contributing to effective operations across the organization, inclusive of Commercial Operations and Government Affairs. The role supports Communications by developing and distributing clear, engaging content, translating complex information into accessible communications that drive employee engagement and strengthen corporate reputation. The position also supports Patient Advocacy by coordinating contracts, sponsorships, and funding activities, ensuring accurate tracking and timely execution. Working with professionalism and accountability, this role manages competing priorities and serves as a reliable partner in supporting team effectiveness and organizational goals.

Requirements

High school diploma or equivalent required and 2+ years of experience in a coordination, administrative, or operational support role, preferably in a corporate environment: OR Bachelor’s Degree plus 1 year of experience in a coordination, administrative, or operational support role in a corporate environment.
Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting
Experience coordinating schedules, meetings, travel, or similar logistics with accuracy and attention to detail
Strong written and verbal communication skills, with the ability to draft and edit professional communications
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ability to learn new systems quickly
Ability to track and manage tasks, data, or processes across multiple systems with a high level of accuracy
Professionalism and discretion in handling sensitive or confidential information
Strong collaboration skills with the ability to work effectively across teams and functions
Self-motivated, dependable, and able to work both independently and with guidance

Nice To Haves

Bachelor’s degree
Experience in healthcare/pharmaceutical industry

Responsibilities

Manage leadership and department calendars, ensuring accuracy, prioritization, and timely coordination
Schedule, coordinate, and support leadership and other departmental meetings, including logistics and materials
Prepare, format, and manage professional documents and presentations using Word, PowerPoint, and other tools as directed
Coordinate domestic and international travel arrangements in accordance with company travel policies, ensuring efficient and seamless itineraries
Compile, review, and process expense reports accurately and in a timely manner
Initiate and track purchase orders and contracting processes, including obtaining required approvals, signatures, and payment coordination
Collaborate with office administrative assistants and Manager, Workplace Experience to ensure consistent coverage and support for reception, home office meetings and special events as requested
Serve as backup administrative support and provide front desk or switchboard coverage as required
Act as a professional point of contact for visitors and new employees, representing the department with discretion and professionalism
Perform other administrative duties as assigned in support of executive and departmental operations
Provide responsive administrative support to department personnel as needed
Draft, edit, and distribute internal communications (emails, newsletters, announcements) and maintain and update internal communication channels (e.g., SharePoint, Viva Engage)
Support development and dissemination of clear, engaging multi-media content for internal and external stakeholders
Assist in execution of employee engagement initiatives, events, recognition programs, and feedback activities (e.g., surveys)
Coordinate and attend meetings and events on behalf of Lundbeck, including patient advocacy meetings, serving as a company representative and supporting external engagement initiatives
Coordinate patient advocacy contracts, sponsorship agreements, and funding requests, ensuring accurate documentation, compliance, and timely processing
Manage tracking of sponsorships and funding activities across systems, maintaining up-to-date records and providing status visibility
Support contract initiation and routing, partnering with internal stakeholders to facilitate approvals and execution
Monitor timelines and deliverables to help ensure fulfillment of sponsorship and contractual commitments