Academic Affairs Administrator

McGill University

3d•CA$61,990 - CA$83,870•Hybrid

About The Position

Serves as the primary resource for academic affairs administration within the Institute of Parasitology, supporting the Director and academic staff on academic matters and liaising with Faculty, University, and external stakeholders.

Requirements

DEC III
3 Years Related Experience
Knowledge of English: Level # 4 on a scale of 0-4.
Authorized to work in Canada and willing to work in the province of Quebec.

Nice To Haves

Prior knowledge of the IRCC employer portal, an asset.
Experience with processing temporary work permit applications (employer portion) in the LMIA-exempt categories, an asset.
French spoken and read.

Responsibilities

Administers academic recruitment and appointment processes for faculty, course lecturers, teaching assistant, academic contractual and casual hires, ensuring compliance with applicable collective agreements and University policies.
Administers academic staffing activities, including tracking key dates related to appointments, renewals, tenure and promotion, leaves, and status changes.
Provides guidance to academic staff and researchers on hiring processes and requirements related to academic and research personnel.
Prepares, reviews, and processes academic documentation related to recruitment, appointments, and academic dossiers, ensuring accuracy and adherence to institutional standards.
Administers onboarding processes for newly appointed academic staff, including preparation of appointment documentation and facilitation of required procedures.
Supports academic committees and meetings by preparing materials, recording proceedings, and following up on action items related to academic affairs.
Administers Immigration, Refugees and Citizenship Canada (IRCC) processes for LMIA-exempt categories, including preparation, review, and submission of employer documentation and ensuring compliance with federal and institutional requirements.
Acts as a resource for academic hosts and visitors by providing information, reviewing documentation, and facilitating required processes related to academic appointments and visits.
Liaises with Faculty, University, and external stakeholders to support the effective delivery of academic affairs processes and resolve non-routine issues.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits