Senior Administrator-Accounts Payable Compliance and Reporting

Wake County Public School System•Cary, NC

9d•Hybrid

About The Position

Supports the school system’s accounting functions, including accounts payable compliance and reporting, while providing responsive, service-oriented support to school-based and departmental staff. Performs specialized technical accounting work and assists in planning, coordinating, and monitoring financial activities to ensure operations are conducted in accordance with Board of Education policies, North Carolina public school laws, applicable federal, state, and local regulations and established accounting standards.

Requirements

Considerable knowledge of generally accepted accounting practices and principles
Considerable knowledge of federal, state, and local budgeting and finance requirements
Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps
Strong skills in budget, purchasing, and procurement procedures
Critical thinking and problem-solving skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to operate accounting systems for data management, problem resolution, and information research
Ability to meet deadlines
Ability to proofread documents and prepare clear and comprehensive reports
Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives
Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community
Bachelor's degree in accounting or business administration
Demonstrated successful management or related supervisory experience
Three years of experience and demonstrated experience in related field
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job

Nice To Haves

Experience using Oracle financial applications
Direct sales and use tax experience
Experience working with IRS 1099 form

Responsibilities

Collaborating with the Senior Administrator of AP and the Director of Financial Reporting to ensure daily, weekly, and monthly accounts payable and cash management maintenance is being performed.
Overseeing the daily balancing of accounts payable input and supervising the AP Accountant.
Managing the process and distribution of the daily cash disbursements sheets and ensuring the work is sent to the appropriate fund technician.
Performing high level, detailed account analysis, reconciling various sub ledgers with the general ledger.
Evaluating the work of the accounts payable technicians and is responsible for identifying accuracy, delivering solutions, and resolving problems.
Overseeing the maintenance of daily, weekly, and monthly accounts payable reports and statistics.
Preparing the monthly state sales and use tax report.
Researching, compiling, and disseminating sales tax and 1099 changes and their implications for the entire school system to make sure all Wake County Public Schools System’s (WCPSS) purchases are in compliance with the state and federal laws.
Attending sales and use tax seminars to stay abreast of all sales and use tax and 1099 changes.
Training AP Specialists, Fiscal Administrators, and Bookkeepers on tax changes/updates and necessary changes in work processes to ensure compliance with state and federal laws.
Maintaining and reconciling the AP transactions posted to the general ledger in accordance with district, state, and federal financial reporting requirements.
Preparing and posting journal entries including accruals, adjustments, and reclassifications, ensuring accurate period-end reporting.
Performing monthly, quarterly, and year-end AP account reconciliations, researching and resolving discrepancies in a timely manner.
Supporting preparation of the Annual Comprehensive Financial Report (ACFR) and assisting with external and internal audit requests for AP documents and AP general ledger transactions.
Reconciling procurement card bank statements, fund accounts, ACH transactions, and virtual card transactions to the AP daily postings to ensure accuracy and completeness.
Identifying opportunities to improve AP reconciliation processes, strengthen internal controls, and enhance financial reporting accuracy.
Collaborating with Payroll, Accounts Payable, Budget, and Grants departments to ensure fiscal compliance and integrity of Payables transactions and reporting.
Performing other related duties, as assigned.