Accounts Payable Administrator

Posillico Civil•Farmingdale, NY

2d•Onsite

About The Position

Posillico is a multi-disciplined and diversified construction company with a "people first, think safety" culture. We are seeking an Accounts Payable Administrator to manage and organize all vendor accounts. This role is crucial for ensuring smooth financial operations and maintaining strong vendor relationships. The ideal candidate will be detail-oriented, accurate, and able to work effectively in a team environment.

Requirements

1-3 years experience in construction A/P, project A/P, and inter-company payables.
Experience with an automated A/P system and excel.
Very detail oriented and able to demonstrate high degree of accuracy.
Excellent verbal and written communication skills.
Ability to multi-task and willingness to perform in a Team environment.

Responsibilities

Research and answer vendor and staff inquiries on any vendor payment related items.
Resolving vendor inquiries, research and reconciliation of vendor payment history, including vendor statements.
Liaise with the field team on vendor inquiries and payment follow-up, including rejected invoices.
Enter invoices into Viewpoint for field to code/approve electronically.
Monitor unapproved invoices to ensure approved in a timely manner.
Review and verification of invoices to cost centers by analyzing invoice; recording entries.
Ensure all AP requirements and standards are in compliance.
Monthly closing of the AP system, ensure key monthly invoices have been processed.
Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities.
Follow-up on outstanding checks.
Enter and process employee expense reimbursements.
Retrieve, print, and organize invoices for weekly payment processing.
Perform general administration duties as assigned.
Perform special assignments, projects and reporting as needed.