Senior Administrative/Document Control Specialists – Bay Area

Parsons Corporation•Oakland, CA

88d•$27 - $47•Hybrid

About The Position

Parsons is seeking highly organized and experienced Senior Administrative Specialists to support our growing operations in California. These roles are ideal for professionals who excel in high-level administrative coordination, project support, and document management within fast-paced, project-driven environments. With demand continuing to grow across our expanding operations, these opportunities offer the chance to contribute in a role that is essential to ongoing project success while building a stable and rewarding career. Our teams take on complex challenges that make a real impact in communities across the region — and we do it in a workplace built on collaboration, inclusion, innovation, and excellence. These opportunities will be supporting PG&E in the Bay Area (San Jose, San Francisco, Oakland), providing the chance to work alongside a hallmark client on impactful, high-visibility programs. Candidates are required to be located within 60 miles of these locations — any business travel expenses incurred will be reimbursed, including mileage. In these roles, you will provide critical administrative support to project teams and leadership while helping ensure that project and corporate documentation is accurate, well-organized, and compliant with internal and client requirements. You will serve as a key resource in supporting day-to-day operations, coordinating communications, managing records, and helping teams stay organized and efficient across complex engineering and construction programs. As a trusted contributor supporting long-term, essential work, you will be positioned in a role that offers both strong demand and meaningful career stability.

Requirements

High school diploma (or equivalent) and typically 8+ years of relevant work experience, including 3+ years of prior document control experience
Typically 5+ years of administrative experience, including substantial responsibility supporting project teams, executives, or department leadership
Strong experience in document control, project administration, or office management within engineering, construction, architecture, transportation, or other project-based environments
Experience working in roles requiring coordination across multiple stakeholders and competing priorities
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience using electronic document management systems such as Aconex, ProjectWise, SharePoint, Procore, or similar platforms
Solid understanding of document tracking, version control, numbering systems, and transmittal processes
Experience formatting, editing, and organizing professional documents and reports

Responsibilities

Provide senior-level administrative support to project managers, department leaders, and project teams
Coordinate meetings, calendars, agendas, action items, and meeting minutes
Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents
Support office and project administration activities to help maintain smooth day-to-day operations
Serve as a central point of coordination for project documentation, communications, and administrative processes
Manage and maintain electronic filing systems, shared drives, and document repositories in alignment with company and client standards
Support document control activities, including document receipt, tracking, formatting, distribution, filing, and archiving
Ensure documents are properly logged, organized, version-controlled, and accessible for team use and audit readiness
Coordinate the flow of documentation between internal teams, clients, consultants, and subcontractors
Track documentation status for submittals, RFIs, transmittals, drawings, specifications, and correspondence
Assist in developing and maintaining administrative and document control procedures for consistency and efficiency
Support onboarding activities for new team members, including coordination of access, systems setup, and basic process orientation
Partner with IT and internal support teams to troubleshoot administrative and document system issues
Help monitor compliance with contractual, regulatory, and company requirements related to records and documentation
Identify opportunities for administrative and process improvements that enhance team effectiveness and consistency